Office Manager-Melbourne

Paul Davis Restoration of Central Florida•Melbourne, FL

7h•Onsite

About The Position

Paul Davis is an industry leader in restoration and reconstruction for insurance providers and commercial properties throughout the United States and Canada. We are growing locally and have career opportunities for individuals who want purpose out of their work. We love creating an opportunity for our team members, offering a variety of webinars for the Office Manager/AP Specialist to stay motivated and updated on new technologies, regulations, procedures, etc. Built upon principles of customer service, dynamic decision-making and leadership, we have the tools to continue our rapid growth. Our team puts emphasis on living our Vision, Mission and Values to be more than just a service provider – our Office Manager position is pivotal to the success of the franchise. At Paul Davis, we help homeowners put their lives together after a traumatic event. If you can perform in stressful situations, have excellent communication skills, knowledge of accounting, debits and credits, QuickBooks online knowledge and would enjoy the reward of working in a fast-paced environment, come join us. Everyone within Paul Davis needs to have a world-class work ethic, serious attention to detail and love to help people. The Office Manager/AP Specialist ensures that all jobs are costed properly, accurately, and follow the PDR guidelines. You will be practicing continuous improvement every day as you establish rapport with insurance carriers, customers, vendors, subcontractors, adjusters, agents and fellow team members!

Requirements

Desire to join a world-class team and contribute a positive attitude
2+ years in customer service
Accounting experience 3 years (Required)
Be a great representative of our brand with skills, ask questions and monitor various aspects of the business to detect problems

Nice To Haves

Degree in Accounting or Finance (Preferred)
Prior Construction Accounting Experience (Preferred)
QuickBooks Online experience (Preferred)
Microsoft office experience 2 years (Preferred)

Responsibilities

Review job costs and overheads for corrective action
AP data entry
Assists with obtaining and reporting key performance indicator (metrics) data
Controls banking activities
Coordinates accounting records with the Controller to ensure financial status of the franchise is properly reflected
Manages the A/P process, including vendor invoicing and payments
Compiles and reviews labor hours and processes payroll
Assists with recruiting and on-boarding processes
Manages business licenses and insurance
Record, process, and follow up on Workers Compensation/Vehicle Accidents
Responsible for compliance with Federal and State legislation employment laws
Manage all phases of job costing
Assist other team members when needed and foster a positive working relationship with other departments
Assist GM with daily office operations
Ability to assist with Receptionist duties as needed
Month end duties to be completed as directed by the Controller
AP processes to be completed as directed by the Controller

Benefits

PTO – Paid Time off
Company paid holidays
Medical
Simple IRA with employer contribution
Paid Professional and Industry certifications and training
Fun, family focused culture
Leadership Development - our company grows from the inside. If you are determined and motivated enough, ask about participation in our leadership development initiative to grow your career and explore new opportunities
Cross-training opportunities to advance your career
Paid training
Referral program