Office Manager

Singapore Post • Montreal, QC

12d • Onsite

About The Position

The Office Manager is an all-round role responsible for the continuous day-to-day running of the office, internal events management and health & safety in an efficient and effective manner.

Requirements

• Be a Fire Marshall and First Aider yourself.

Nice To Haves

• Simpro, AroFlo, BigChange and ClockShark are employers that subscribe to the principle of equal opportunity employment.
• If you wish to join a dynamic and progressive organisation offering real career prospects, please submit your application now attaching your CV.
• Please note that no recruitment agencies will be accepted for the fulfilment of this role.

Responsibilities

• Manage building facilities, including liaising with landlord and contractors to schedule required works, managing information displayed on notice boards and managing parking and room booking facilities.
• Ensure all contractors carrying out work on site have been approved through the contractor approval process and up to date documentation is maintained.
• Take ownership of the annual health and safety and fire audits, taking regular actions to maintain health & safety standards.
• Manage employees 'Driving for Work' controls including licence and insurance checks and promoting awareness of risks and responsibilities.
• Conduct 'Display Screen Risk Assessments' for office and bespoke workstations; support other teams with purchasing specific equipment where required.
• Organise Fire Marshall and First Aid training as required (working in combination with the People/ L&D team) and manage the list and recruitment of Fire Marshalls and First Aiders to ensure sufficient numbers are on site.
• Be a Fire Marshall and First Aider yourself.
• Manage front of house activities, welcoming guests and contractors, ensuring awareness of all on-site safety requirements and ensuring accurate record keeping.
• Welcome new starters to the site and ensure they are aware of all facilities.
• Manage catering orders, manage deliveries and stock levels of required office or event related stock.
• Take ownership of events management for formal and informal internal events and coordinate charity fundraising efforts on behalf of the company.
• Manage all incoming courier and mail deliveries.
• Support the business with ad hoc requests as required.

Benefits

• We offer a first-class onboarding program and a stimulating work environment.
• We offer equal opportunities to all, irrespective of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, or sexual orientation, or any other non-performance related factor.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed