Office Manager

Department of Health and Human Services • Portland, OR

22d • $20 - $29 • Onsite

About The Position

The Office Manager position is responsible for the onsite facilities management and oversight of operations for a large district office. Work includes, but is not limited to: overseeing routine building maintenance needs and initiating action to report and/or resolve facility issues; coordinating, scheduling, directing and escorting repair services and trades within the buildings; conducting and recording fire drills, security alarm and access system checks; maintaining and issuing/ending building access; performing and/or coordinating on-site ergonomic assessments, and recommending improvements to workspaces, equipment and ergonomics; troubleshooting basic computer hardware and software problems; interviewing, hiring, training and supervising reception and float personnel.

Requirements

• Competency in applying a proficient knowledge of office operational processes to perform advanced work in coordinating and performing multiple distinct office support functions for a large satellite office or operational unit, or multiple small units.
• All positions in this classification assume the qualifications of: Office Assistant I , Office Assistant II , Office Associate I , Office Associate II and Office Specialist I.

Responsibilities

• overseeing routine building maintenance needs and initiating action to report and/or resolve facility issues
• coordinating, scheduling, directing and escorting repair services and trades within the buildings
• conducting and recording fire drills, security alarm and access system checks
• maintaining and issuing/ending building access
• performing and/or coordinating on-site ergonomic assessments, and recommending improvements to workspaces, equipment and ergonomics
• troubleshooting basic computer hardware and software problems
• interviewing, hiring, training and supervising reception and float personnel

Benefits

• Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave , and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($12,845.82 - $15,112.76 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
• Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements .
• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($395.72 annual value).
• Retirement Plan – The State contributes the equivalent of 14.11% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS).
• Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including non-birthing and adoptive parents—receive six weeks of fully paid parental leave . Additional, unpaid leave may also be available, under the Family and Medical Leave Act .
• State employees are eligible for an extensive and highly competitive benefits package , covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness .

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees