Office Manager (Washington DC)
About The Position
Mano Lani LLC is hiring an Office Manager to provide independent daily administrative, records management, and coordination support to an assigned Strategic Systems Programs (SSP) Headquarters branch at the Washington Navy Yard in Washington, DC. This is a full-time, 40-hour-per-week, on-site position. The Office Manager prepares technical correspondence and reports used by leadership to make decisions, plans and runs major meetings, and processes security information in accordance with SSP security policy. The role is suited to an experienced administrative professional who can work independently, use sound judgment, solve problems without close direction, and meet strict deadlines. The position requires completion of training in the Defense Travel System (DTS), records management, Navy correspondence, the SSP Mail and Records Tracking System (SMARTS), and the SSP Enterprise Archive System (SEAS), with certificates of completion provided. Work may involve extended periods of sitting or standing, computer-based typing and reading, bending, reaching, kneeling, walking moderate to long distances, and lifting up to 40 pounds.
Requirements
- U.S. citizenship and the ability to maintain a Secret security clearance; the applicant must possess and maintain an active clearance for the position.
- Ability to obtain and maintain a Department of Defense Common Access Card (CAC) for access to Navy networks and facilities.
- Associate degree or equivalent.
- At least 4 years of administrative experience, including prior support to an office, Senior Executive Service (SES) members, or other executives.
- Experience scheduling appointments and handling professional emails.
- Professional judgment and initiative, and the ability to work independently and as part of a team under strict deadlines.
- Skill in formatting, processing, and maintaining records for official documents.
- Proficiency in Microsoft Outlook, Word, PowerPoint, and Excel.
- Excellent verbal and written communication skills.
Nice To Haves
- Bachelor's degree.
Responsibilities
- Complete required training in DTS, records management, Navy correspondence, SMARTS, and SEAS, and provide certificates of completion.
- Book travel in DTS in accordance with SSP travel policy and procedures.
- Prepare form letters, memoranda, and other business documents in accordance with the Navy Correspondence Manual.
- Plan and run meetings, including setting objectives, preparing agendas, inviting attendees, taking and distributing minutes, and following up on action items.
- Schedule conference rooms, conference calls, and video teleconferences (VTCs).
- Maintain detailed work unit calendars, prioritize appointments, and reschedule or decline appointments and invitations as needed.
- Prepare responses to outside inquiries about assigned projects and compile briefing and presentation materials from multiple sources.
- Handle routine office operations, including ordering supplies, monitoring printer stations, and updating phone rosters.
- Process mail according to SSP correspondence guidelines.
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What This Job Offers
Job Type
Full-time
Education Level
Associate degree
