Office Manager

Ironclad Powered by Mersino•Leighton Township, MI

2d•Onsite

About The Position

IRONCLAD powered by Mersino is a national provider of liquid storage, dewatering, and environmental rental solutions serving the energy, industrial, petrochemical, and construction markets. Formed through the merger of Ironclad Environmental and Mersino Dewatering, the combined company operates a multi-branch network across Texas, Louisiana, California, the Upper Midwest, and other key industrial regions, delivering rental fleet, engineered water management, and liquid containment solutions to customers who depend on uptime, safety, and technical expertise. This role will manage, evaluate, and execute the daily administrative functions of the branch with specific attention to driving the branch's effort to invoice clients for all activity, ensuring successful collection of payments (A/R duties), appropriately paying bills (A/P duties), managing personnel issues (H/R duties), and coordinating with corporate administrative personnel for seamless information transition.

Requirements

Associates degree in Accounting, Business Administration, or related field preferred.
Proficient in MS Office and other required PC software applications.
Professional demeanor.
Excellent written and verbal communication skills.
Planning and organizational skills in handling multiple projects.
Ability to work under pressure to meet deadlines.
Ability to work flexible schedule to meet job requirements.

Nice To Haves

Planning and organizational skills in handling multiple projects.

Responsibilities

Daily management of all internal paperwork required for branch operation.
Ensure employee compliance with timely paperwork flow, facilitate employee compensation, proper inventory and asset management, and invoicing.
Data entry, scanning, and digital filing of all relevant paperwork into job folders.
Obtain credit applications on all new customers and submit to corporate for approval.
Ensure all active projects have properly executed agreements.
Invoice clients in accordance with executed agreements and for work performed, including damages and missing equipment, following prescribed formats and ensuring accuracy.
Manage the lien/bond process, including timely execution of written notices.
Enter vendor bills into financial software after verifying against purchase orders and packing slips.
Collect and match credit card receipts to statements, and enter into financial software.
Obtain and supply all required personnel paperwork (employment, disciplinary actions, attendance, termination) to corporate HR.
Assist with payroll processing and per diem reimbursement, ensuring labor is assigned to the correct work order number.
Ensure proper DOT maintenance by verifying employee licenses, collecting driver logs and inspections, and reporting non-compliance to the Branch Manager.
Assist corporate in making insurance claims by initiating and submitting claim paperwork.
Read, write, and evaluate different types of documents.
Prepare documents, reports, and required filings in approved formats.
Manage multiple projects and resolve conflicting deadlines.
Represent the "public face" of the company to visitors and guests.
Receive and process incoming phone calls.