Office Manager - Scottsdale

Luxury Presence•Scottsdale, AZ

9h•Onsite

About The Position

Luxury Presence is seeking an Office Manager for its Scottsdale office, a key cultural and operational hub. This role is responsible for the day-to-day management of the office space, including vendors, IT setup for new hires, events, and ensuring the office is a positive and intentional environment. This is a high-trust, high-visibility position where the Office Manager will be the primary point of contact for employees and leaders regarding office operations.

Requirements

3+ years of experience in office management, executive assistant, or operations coordinator roles, preferably at a fast-growing company.
Proven ability to manage a busy office with multiple stakeholders and competing priorities.
Comfort with Tier 1 IT troubleshooting.
Familiarity with standard SaaS tools (Google Workspace, Slack, Zoom, basic A/V).
Experience managing vendors and negotiating contracts.
Experience planning events and culture-building activities.
Ability to be anticipatory, acting on needs before being asked.
Demonstrated ability to move quickly, follow through, and close loops.
Capacity to remain calm under simultaneous demands.
Ability to handle sensitive information and leader requests with maturity and discretion.
A proactive and responsible attitude with a strong sense of ownership.

Responsibilities

Manage the day-to-day operations of the Scottsdale office, including supplies, snacks, mail, vendors, cleaning, facilities, and security.
Anticipate office needs and proactively address issues with supplies, equipment, or facilities.
Source, negotiate, and manage vendor relationships, ensuring high standards of service.
Ensure new hires have a working laptop, monitor, badge, and desk on day one.
Resolve Tier 1 IT issues, including peripherals, A/V, conference rooms, and basic troubleshooting.
Partner with the central IT team for escalated IT issues and ensure resolution.
Plan and execute in-office events such as team lunches, happy hours, celebrations, and holiday activities.
Enhance the physical office space to create an intentional and energizing environment.
Set a positive and welcoming tone for the office.
Support senior leaders by managing operational tasks, confidential information, and visitor interactions with discretion.
Take ownership of the office experience and ensure all operational aspects are handled efficiently.