Office Experience Coordinator - Scottsdale

Brighton Jones•Scottsdale, AZ

17h•Onsite

About The Position

Brighton Jones is seeking an Office Experience Coordinator for their Scottsdale team. This role is pivotal in creating a welcoming environment for clients, candidates, and new employees, serving as the first point of contact. The coordinator will enhance the client and candidate experience and maintain the in-office environment, representing the company's culture, brand, and service offerings. The ideal candidate is infectiously positive, personable, proactive, excels in fast-paced environments, and is highly organized.

Requirements

One to three years of general administrative experience preferred.
High school diploma, completed GED, or equivalent required.
A commitment to delivering an award-winning employee experience.
Strong organization and problem solving skills.
A “can-do” attitude, nothing is too large or too small, and the ability to work effectively under pressure.
Exceptional interpersonal skills demonstrated through collaboration with colleagues and thoughtful, compassionate communication.
Polished and professional presentation and demeanor.
Proficiency in Microsoft Office (Word, Excel, Outlook) required.
Desire and ability to learn other position-related systems on the job.
Ability to lift at least 25lbs.

Nice To Haves

Undergraduate degree desired.

Responsibilities

Anticipate, delight, and personalize each guest’s experience in our space from the moment they arrive; notify the Brighton Jones team and offer refreshments.
Office aesthetic execution; ensure the workplace is organized, tidy, and well-decorated including conference rooms, kitchen, and other common spaces.
Answer, screen and forward all incoming phone calls.
Process all incoming deliveries, distribute mail to the appropriate personnel, and ensure outgoing packages are delivered.
Monitor and facilitate the use of conference rooms and manage scheduling conflicts.
Organize local vendors including cleaning service, pest control, HVAC, etc.
Support internal and external events in our space by prepping the space and ensuring physical and logistical needs are met from the host such as ordering supplies or catering.
Provide support to Growth & Operations role; calendaring, execution of prospect/client/employee experiences, gifts, events, and special projects to drive growth and to keep clients and employees.
Provide support to Senior Lead Advisor; expense reporting, calendaring, vendor management, travel arrangements, etc.
Assist with ad-hoc tasks including shipping, printing, courier scheduling, scanning and large order purchases.
Issue building security items such as pedestal keys and access cards.
Own the supply lifecycle; inventory and purchase supplies for the office; organize and stock.
Maintain the optimal function of our space and equipment, including technology.
Coordinate repairs and service calls as necessary.
Coordinate and project manage space changes such as employee desk moves or space rearrangement.

Benefits

Fully paid medical, dental, and vision coverage for employees
401(k) with 100% match up to 3% of annual compensation
Equity ownership opportunities for every employee
New Business Incentive Program
Generous employee referral bonus
Cell phone data reimbursement
Financial planning services discount for employees and immediate family members
Minimum 3 weeks PTO starting Day 1
Winter Break
Summer Friday flex-days
10 paid holidays
Unlimited Volunteer Time Off plus company grant matching
Heavily subsidized transit
100% reimbursement for required training, certifications, licensing, and dues
Personal career development plans
Richer Life Business Partner (coaching for all employees)
Mindful Emotional & Social Intelligence training
Annual professional & personal wellbeing stipend
Quarterly team-building events
Regular social events
Employee-led book clubs, committees, and affinity groups
Paid Parental leave (13 weeks for birthing parent and 6 weeks for non-birthing parent)
Adoption benefits
Anniversary milestone celebrations, including a 3-month paid sabbatical at 10 years