office manager, New York Regional Office

Starbucks Coffee Company•New York, NY

2d•$27 - $41•Onsite

About The Position

This job contributes to Starbucks success by coordinating and supporting all events and conferences at the NYM Office. Assists business units and departments in planning and coordinating all logistics. Events may include Open Forums, Analysts Conferences, Regional Events, the Shareholders' Meeting and other functions as required. Models and acts in accordance with Starbucks guiding principles.

Requirements

Managing budgets 3 years
Project management 3 years
Fast-paced environment 2 years
Company meeting and event planning 2 years
Organization and planning skills
Team-building skills
Ability to work in a fast paced and changing environment.
Attention to detail
Effective customer service skills
Proficiency in Microsoft Word, Excel, Access, PowerPoint and Outlook
Ability to manage time effectively
Ability to prioritize multiple projects and demands
Ability to handle confidential and sensitive information
Delivers legendary service that meets and exceeds all customers' expectations

Responsibilities

Act as the primary planning, communications, and logistics contact for all regional events, conferences, and activities, from conception to post-event completion, including development and communication of annual Master Calendar.
Develop and maintains productive, collaborative relationships with all internal and external parties, and manages vendor relationships to ensure quality and cost-effective logistical event services.
Monitor and tracks event expenditures for budgeting purposes, submitting required financial and budget information prior to, during and immediately following assigned events.
Provide on-site logistical direction for all event-related activities and support services before, during and after the assigned event. Communicates support requirements to appropriate department manager or supervisor, and exercises supervision over all other office activities.
Work with internal departments, landlord, and outside vendors to make event-related arrangements, including travel, hotel accommodations, transportation, meeting locations and setup, catering, audiovisual, presentation support, and building access and security arrangements.
Set the tone in creating an uplifting experience for all NYM visitors.
Create a warm & welcoming environment with a sense of belonging through engagement.
Responsible for planning all office day-to-day activities including but not limited to kitchen & meeting room maintenance, front desk duties, mail distribution & ad hoc projects.
Assist with routine projects that support department or functional initiatives.
Sort and distributes mail.
Orders and replenishes department/team supplies.
May serve as a point of contact for departmental inquiries and respond or escalate as appropriate.
May provide some support for administrative tasks such as budgeting, expense reporting and generating reports.
May prepare regional birthday & anniversary recognition, store roster updates, & meeting room calendar management.
Assist with large mailings or distribution of materials.
Provide support for meetings, training, seminars, activities, and preparation for NYM visitors.
May provide calendar support to multiple leaders and/or a team.
May assist with on boarding of new partners including but not limited to office tours, acquiring their access badge, etc.
Maintain regular and punctual attendance.

Benefits

medical, dental, vision, basic and supplemental life insurance, and other voluntary insurance benefits
short-term and long-term disability
paid parental leave
family expansion reimbursement
paid vacation from date of hire
sick time (accrued at 1 hour for every 25 hours worked)
eight paid holidays
two personal days per year
401(k) retirement plan with employer match
discounted company stock program (S.I.P.)
Starbucks equity program (Bean Stock)
incentivized emergency savings
financial well-being tools
100% upfront tuition coverage for a first-time bachelor’s degree through Arizona State University’s online program via the Starbucks College Achievement Plan
student loan management resources
access to other educational opportunities
backup care
DACA reimbursement