Office Manager (Construction)

Down to Earth•Stuart, FL

9d•Onsite

About The Position

As an Office Manager, you will be responsible for overseeing daily office operations and administrative functions to support the smooth running of the company’s landscaping business under the guidance and direction of the Branch Manager. This role serves as a central point of coordination between office staff, field operations, and management, ensuring processes run efficiently and accurately. The ideal candidate is highly organized, proactive, and experienced managing administrative functions in a fast‑paced, service‑based environment.

Requirements

High school diploma or equivalent required
3–5 years of experience in an office management, administrative management, or similar role
Strong organizational and time‑management skills with attention to detail
Proficiency with Microsoft Office (Word, Excel, Outlook) and administrative software systems
Excellent communication and customer‑service skills
Ability to manage multiple priorities in a fast‑paced environment
Experience handling confidential information with discretion
Flexibility and willingness to adapt in a fast-paced and ever-changing environment
Ability to perform with a high degree of autonomy
High attention to detail

Nice To Haves

Associate or bachelor’s degree preferred
Experience working in a landscaping, construction, or field‑based service company
Familiarity with payroll processing, invoicing, and basic accounting support
Experience coordinating with field operations and management teams
Strong problem‑solving skills and proactive mindset
Ability to improve office workflows and administrative processes
Bilingual (English/Spanish) preferred
Acumatica experience is a plus!

Responsibilities

Oversee daily office operations, including administrative workflows, scheduling, and office procedures
Supervise and support administrative staff, providing guidance and performance feedback as needed
Serve as a primary point of contact for office‑related inquiries from employees, vendors, and clients
Coordinate paperwork and documentation for operations, HR, fleet, and finance teams
Manage office supplies, equipment, and vendor relationships
Support payroll, invoicing, billing, and timekeeping processes in coordination with HR and accounting
Maintain accurate records, files, and data within company systems
Assist management with reporting, correspondence, and special projects
Support onboarding logistics for new hires, including office access, paperwork, and coordination
Support operational leaders with work order management
Manage branch reporting for the operational leadership team
Manage all inbound calls and handle all customer service inquiries
Greet all incoming visitors and manage walk-in applicant traffic
Facilitate the uniform order request process at the branch level
Performing other tasks as assigned