Construction Office Administrator

The Graham Companies•Miami Lakes, FL

14h•Onsite

About The Position

The Graham Companies is seeking an experienced, highly organized Construction Office Administrator to join our Construction team in Miami Lakes. This is more than a traditional administrative position. You’ll play an important role in the financial and operational success of our construction projects—working alongside project managers, contractors, accounting professionals, and company leadership to keep projects organized, financially on track, and moving forward. If you have construction or project-accounting experience, enjoy bringing order to complex projects, and want the opportunity to take ownership of your work within an established, family-owned organization, we’d like to hear from you.

Requirements

3+ years of administrative experience in construction, project accounting, or closely related work within the construction industry.
Experience with construction accounting/project-management software such as Yardi, Sage 300 CRE, Viewpoint Vista, Procore, or CMiC.
Strong Microsoft Excel skills and experience working with cost tracking and financial reporting.
Familiarity with AIA G702/G703 billing, contracts, change orders, and retainage.
An understanding of job-cost accounting, GAAP, and WIP reporting.
Strong analytical, organizational, communication, and problem-solving skills.
The ability to manage competing priorities and deadlines while maintaining accuracy and attention to detail.
The confidence to work independently while collaborating effectively across project, operations, and accounting teams.
A valid Florida Class E Driver’s License.

Nice To Haves

An Associate’s or Bachelor’s degree in accounting, finance, construction management, or a related discipline is preferred.
Commercial or industrial construction experience and knowledge of construction lien laws are especially valuable.

Responsibilities

Set up new projects in Yardi, maintain accurate job-cost records, monitor budgets and commitments, prepare monthly project cost reports, identify variances, support forecasting, and assist with cost-to-complete analysis.
Review contractor progress billings and AIA G702/G703 payment applications, confirm billings against contracts and change orders, manage retainage, and help ensure subcontractor and vendor invoices are accurately coded and processed.
Review subcontractor documentation such as insurance certificates, lien waivers, and W-9s; maintain executed contracts and change orders; and assist with construction-related internal and external audits.
Work closely with project managers, operations, accounting, and leadership to provide financial updates and variance analysis, improve cost controls, support month- and year-end closing, and maintain the 12-month rolling cash-flow projection.