Office Manager

Galapagos Federal Systems LLC.•Arlington, VA

9d•$65,000 - $75,000•Onsite

About The Position

Galapagos Federal Systems LLC is seeking a highly motivated and well-qualified Office Manager to join our team of dedicated professionals. The Office Manager will provide comprehensive administrative and operational support for a commercial corporate office suite, helping ensure efficient day-to-day office operations. The ideal candidate will be highly organized, detail-oriented, and proactive, with strong communication and coordination skills and the ability to effectively manage multiple priorities in a professional office environment.

Requirements

1-5 years of relevant experience in office management, facilities management, workplace operations, business administration, or a related field
Demonstrated experience supporting office operations, facilities management, workplace services, or a related administrative function
Experience coordinating with building management, customers, vendors, or organizational stakeholders to resolve facility and workplace issues
Ability to develop, implement, and maintain office procedures, policies, processes, and supporting documentation
Experience coordinating facility-related requirements such as building access, badging, parking, communications, office equipment, and workspace utilization
Ability to monitor, track, document, and report office or facility-related information accurately and consistently
Proficiency in managing multiple administrative and operational requirements while meeting established deadlines
Proficiency in Microsoft Word, Excel, Outlook and Teams, with the ability to learn workplace operations and facility management systems.
Demonstrated ability to work independently, manage competing priorities and respond calmly and resourcefully in a fast-paced environment.
Experience managing vendors, facilities requests, access or visitor systems and administrative operations with strong attention to detail and customer service.
High school diploma or equivalent
Relevant job experience
Must be a U.S. Citizen. A high-level Department of Defense active security clearance is/may be required. Applicants selected will be subject to a security investigation and may need to meet eligibility requirements for access to government information.

Nice To Haves

Bachelor's degree in Business Management

Responsibilities

Serve as the primary liaison between building management and Government representatives, ensuring effective communication and timely resolution of facility-related matters
Develop plans and provide day-to-day oversight of the commercial office suite supporting the Government customer
Identify, address, and coordinate resolution of facility issues, ensuring significant concerns are promptly mitigated or appropriately elevated, documented, and communicated to building management
Review existing facilities policies, processes, procedures, and standards and recommend improvements to enhance office operations and facilities management
Assist Government customers with office and facility-related needs, including parking, building access, badging, communications, Wi-Fi connectivity, and office equipment
Develop, recommend, and maintain facility management policies, procedures, and guidance to promote standardized processes, documentation, and tools
Monitor, track, and report office space utilization on a monthly basis
Maintain effective coordination with building management, Government personnel, and other stakeholders to ensure a safe, professional, and efficient office environment
Develop, document, and implement Standard Operation Procedure (SOPs)