Office Manager

Lamar Advertising Company•Janesville, WI

2d•Onsite

About The Position

The Office Manager keeps the office spinning right round by keeping our office up to date, informed, and organized! If you’re a master of office procedures, we have a great opportunity for you! Our Interstate Logos office in Janesville, WI is now hiring a new management team member to help us enhance the Interstate Logo Program in the state of Wisconsin. The purpose of the Office Manager is to oversee all office functions and administrative responsibilities. This includes managing clerical staff, maintaining payroll hours, and keeping closely informed on all Human Resources (HR) company-wide policies and regulations. Additionally, the Office Manager is responsible for all incoming and outgoing correspondence and maintaining the integrity of processes pertaining to the Interstate Logo Program. The Interstate Logos division of Lamar Advertising is the largest provider of contract logo signing and tourist-oriented directional signing (TODS) programs, partnering with State Transportation Agencies since 1988. Interstate Logos is a wholly owned subsidiary of Lamar Media Corp., which is a wholly owned subsidiary of Lamar Advertising.

Requirements

Working knowledge of Microsoft Office Suite (Word, Excel, etc.), experience with database-related applications, and the ability to learn and become proficient with various company applications.
An aptitude with numbers and a working knowledge of accounting functions.
Strong organizational skills and experience with prioritizing duties and meeting deadlines.
Excellent command of the English language, both written and oral. Ability to converse with persons of various social, cultural, economic, and educational backgrounds.
Requires continual monitoring and maintaining of customer and office information.
Strong work ethic – someone who takes great pride in professionalism, responsibility, and is proactive.
Must be able to work independently and as a team member.
Ability to use fax machine, copiers, and scanners.
Requires the ability to handle different challenges each day and adequately prioritize those demands.
A minimum of 1 year experience in an administrative/office setting is required.
A Valid Driver’s License is required.

Nice To Haves

A college degree in business, business administration, or related field is preferred.
Training in office management education preferred.

Responsibilities

Oversee office clerical staff
Maintain accounts receivables (AR) for the company. This includes making customer calls, sending correspondence, documenting information in company system, reviewing AR reports and communicating with the sales department and General Manager regarding past due accounts.
Responsible for entering and updating client information, accounts, and contracts into company system.
Maintain accounts payable (AP) for the office. This includes processing invoices, recording pertinent information, coding invoices to the correct GL account, and submitting invoices to Corporate for payment.
Act as a liaison for corporate Human Resources (HR). This includes the Affirmative Action process, submitting employee information, assisting employees with benefit questions, worker’s compensation, and assisting any other human resource requirements needed.
Provide administrative assistance to all employees as needed, such as assisting the sales department, preparing contracts, answering customer questions or directing them to the applicable personnel, providing invoice copies, or documenting messages as needed.
Provide information when requested from corporate departments (Payroll, Human Resources, Credit, Accounts Payable, Accounts Receivable, etc.) as needed.
Completing Monthly Bank Reconciliation and compiling all banking documents for corporate submission.
Run errands as needed, i.e., going to the post office and making banks deposits.
Complete and assist any special requests/projects from General Manager, Sales Manager, or Operations Manager.
Maintenance of OSHA logs and miscellaneous truck mileage reporting as needed.
Handle Operations Manager and General Manager’s expense reports upon request

Benefits

A Monday - Friday, 8:00 am to 5:00 pm work schedule
An hourly rate of $20 / hour
120 hours of paid time off (PTO) that increases with tenure
12 paid company holidays, including President's Day and Juneteenth
A comprehensive 30-day training program
Career advancement opportunities
Ongoing professional development and internal leadership programs to maximize your career potential
Multiple medical plan options and health savings account
Hospital, Critical Illness, and Accident coverage
Short & long-term disability and paid parental leave
Employee Stock Purchase Plan
401k plan with company match
Up to $1,200 value in employer-paid HSA contributions and cash rewards for engaging in our wellness program
A people-first culture that invests in connection, community involvement, and transparency around employee feedback