Office Manager

Louisiana Bridge Builders•Lake Charles, LA

5h•Onsite

About The Position

THE OFFICE MANAGER IS COMMITTED TO SUPPORTING LOUISIANA BRIDGE BUILDERS BY ENSURING THE EFFICIENT, ORGANIZED, AND PROFESSIONAL OPERATION OF THE PROJECT OFFICE ENVIRONMENT. THIS ROLE SUPPORTS A LARGE-SCALE INFRASTRUCTURE PROJECT BY OVERSEEING ADMINISTRATIVE OPERATIONS, COORDINATING OFFICE LOGISTICS, MANAGING VENDORS AND SUPPLIES, AND SERVING AS A CENTRAL POINT OF CONTACT BETWEEN PROJECT TEAMS, CORPORATE OFFICES, AND STAKEHOLDERS.

Requirements

Effectively communicate in a positive and professional manner through written and verbal communications in all interfaces with customers/public, fellow employees, vendors, etc.
Ability to use appropriate computer programs (including, but not limited to, Microsoft Office Suite) which includes having proficient computer skills and the ability to adapt and learn as programs and processes change.
Ability to work as a team member and exert initiative to work independently to reach a goal.
Ability to embrace change in the workplace while encouraging others to seek innovative approaches.
Ability to function effectively as a team player and collaborator.
Ability to work a flexible work schedule, additional and/or different hours, including but not limited to nights, weekends, and/or holidays, as needed, to best serve the business operations.
Strong organizational and multitasking abilities, attention to detail and ability to handle sensitive/confidential information.

Responsibilities

Oversee day-to-day office operations to ensure smooth and efficient processes
Manage office supplies, inventory, and ordering
Coordinate meetings, appointments, and office events, including logistics
Serve as the first point of contact for visitors and maintain reception operations
Maintain physical and digital filing systems for organization and compliance
Track and support office-related budgets and expenses
Manage incoming calls, emails, and correspondence
Provide administrative support to staff and leadership
Ensure office cleanliness, organization, and overall functionality
Assist with HR coordination such as onboarding, compliance posters, etc.
Manage vendors and service providers (cleaning, maintenance, etc.)
Coordinate office projects (outfitting, moves, renovations, IT setups)
Support scheduling and calendar coordination for leadership as needed
Ensure compliance with health and safety standards
Prepare reports, documents, and presentations for management
Assist with employee engagement activities and team events
Performing all other duties and responsibilities as assigned.