Office Manager

Generalist•San Mateo, CA

About The Position

This is a deeply cross-functional, execution-oriented role at the center of our workplace operations. As an Office Manager, you will ensure that the physical office, vendors, systems, and employee experience all come together into a high-functioning, high-velocity environment. You won’t sit purely in admin, facilities, HR, or events — you will operate horizontally across all of them. In practice, you will run the day-to-day office, coordinate vendors and services, manage budgets, support onboarding, and design the systems that keep everything running smoothly. You may rearrange physical spaces, troubleshoot infrastructure issues, negotiate contracts, and build repeatable processes that scale as the company grows. This role is about making the entire workplace operate seamlessly. If something is slowing the team down — whether it’s missing supplies, broken equipment, unclear processes, vendor issues, or gaps in employee experience — you fix it, or find the right person to fix it. You are the connective tissue between people, space, and operations. This role works closely with leadership, HR, and operations. However: This is not an Executive Assistant role focused on calendar or travel management This is not a purely administrative role with narrowly defined tasks This is not a facilities-only role limited to maintenance and repairs This is not an events-only role focused solely on culture programming Instead, this role sits at the intersection of operations, workplace experience, and execution — ensuring the office runs end-to-end and continuously improves. If you are most excited by ownership, building systems, and making environments run seamlessly — this role may be a strong fit. This role sits on the front lines of scaling our workplace as the company grows as the team expands, the scope evolves from managing a single office to shaping workplace strategy, office expansion, vendor ecosystems, and employee experience at scale. Career growth here is directly tied to the scale and complexity of the company. The more you can operationalize — across systems, budgets, vendors, and culture — the more ownership and influence you will earn. If you want to grow alongside a fast-scaling AI + robotics company and play a critical role in how teams operate day-to-day, this role offers outsized impact.

Requirements

Have experience running office operations, workplace experience, or facilities in a fast-paced environment
Are highly organized and can manage multiple moving parts simultaneously
Think in systems and processes, not one-off fixes
Are comfortable coordinating across vendors, employees, and leadership
Have strong ownership and proactively solve problems without being asked
Enjoy both physical and operational work (moving things, setting up spaces, fixing issues)
Have high emotional intelligence and care about team experience and culture
Write clear documentation and create repeatable workflows
Prefer execution and speed over over-planning
Like being the person who “just makes it work”

Responsibilities

Running daily office operations and ensuring everything functions smoothly
Designing and improving systems for office processes (supplies, vendors, events, onboarding)
Managing vendors (cleaning, internet, food, maintenance) and negotiating contracts
Coordinating deliveries, services, and ongoing facility needs
Owning office budgets, tracking spend, and processing invoices/reimbursements
Ensuring the office space is organized, well-maintained, and optimized for team productivity
Supporting employee onboarding (workspace setup, access, equipment readiness)
Planning and executing team events, lunches, and offsites
Managing shared spaces (conference rooms, calendars, common areas)
Handling mail, shipping, and general administrative workflows
Identifying operational bottlenecks and improving the office experience end-to-end