Office Manager

Rochester Prep Charter School • Rochester, NY

3d • Onsite

About The Position

At Uncommon Schools, Office Managers (OMs) are integral to the School Operations Teams, ensuring students, families, and staff have the necessary information and resources for success. The role involves coordinating day-to-day operational systems and routines for seamless school functioning. There are three specialized Office Manager roles: Office Manager – Communications, Office Manager - Data & Systems, and Office Manager – Finance. The Office Manager – Communications primarily handles constituent contact, student enrollment and re-enrollment, daily attendance, student information maintenance, and event logistics. The Office Manager – Data & Systems focuses on bill payment, accounting, procurement, supply management, maintaining Student Information Systems, and serves as a secondary contact for constituents and event logistics. The Office Manager – Finance, specifically for larger K-8 campuses and High Schools, manages bill payment, accounting, procurement, supply management, and event logistics.

Requirements

• Passionate commitment to the mission of Uncommon Schools
• Ability to communicate effectively verbally and in writing while demonstrating strong interpersonal skills with teammates, teachers, students, families, and additional stakeholders
• Organized and able to maintain key systems such as attendance, vendor deliveries, student documentation and paperwork
• Ability to maintain a calm, professional demeanor in the face of competing demands and external pressures
• Strong time management skills; ability to manage multiple tasks at the same time and meet tight deadlines
• Achieves accuracy and thoroughness when completing a task
• 1 to 3 years of teaching or school administrative office experience

Nice To Haves

• Spanish-speaking skills strongly preferred to support effective communication with our students, families, and community members

Responsibilities

• Serve as the primary contact for all of the school’s constituents in person, over the phone, and via email
• Enroll new students and re-enroll current students
• Manage daily student attendance and daily student operational systems
• Maintain up-to-date student information and student files
• Plan and support logistics and set up for school events and activities as needed
• Manage bill pay and accounting
• Handle procurement and supply management for all student, staff, and event supplies
• Maintain accurate Student Information Systems for the school and local school system
• Serve as the secondary contact for all of the school’s constituents in person, over the phone, and via email

Benefits

• Competitive compensation
• Comprehensive benefits that support the personal health, wellness, and finances of staff and their families
• Generous paid time off inclusive of sick time, paid holidays, and 10 weeks of paid breaks (Spring, Winter, and Summer)
• Extensive, best-in-class training and development
• Comprehensive health, dental, and vision insurance plans
• Pre-tax flexible spending (FSA), dependent care (DCFSA), and health saving accounts (HSA)
• Financial Planning
• 403(b) retirement savings program + employer match
• Paid leave of absence options (parental, medical, disability, etc.)
• Mental health and counseling support + wellness benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees