Office Manager & Personal Assistant to CEO

InfoTrack US • New York, NY

8d • $85,000 - $115,000 • Hybrid

About The Position

The Office Manager / Personal Assistant to the CEO ensures the smooth day-to-day operation of the office while providing high-level executive support to the CEO. This role manages office operations, executive scheduling, travel, communications, meetings, vendors, and special projects, serving as a trusted partner in a fast-paced technology environment.
This is a hybrid position based out of our New York City office and requires working in the office a minimum of three days per week.

Requirements

• Bachelor’s degree preferred, or equivalent combination of education and experience.
• 3+ years of experience supporting C-suite executives.
• Previous experience as an Office Manager, Executive Assistant, and/or Personal Assistant.
• Experience working in a high-growth technology company preferred.

Responsibilities

• Manage daily office operations and vendor relationships.
• Oversee office supplies, facilities, security, maintenance, and the overall workplace experience.
• Coordinate onboarding logistics and office events.
• Manage the CEO’s complex calendar and meeting schedule.
• Coordinate domestic and international travel arrangements and itineraries.
• Screen correspondence and prioritize communications.
• Prepare agendas, presentations, and meeting materials.
• Take meeting minutes and track follow-up actions and deliverables.
• Process expenses, invoices, and approvals.
• Support Board of Directors and executive leadership meetings.
• Handle confidential and sensitive information with discretion.
• Partner across departments to support strategic initiatives and special projects.
• Maintain organized filing systems and executive records.
• Coordinate visitors, meetings, and executive hospitality.
• Perform other duties as assigned.

Benefits

• 401(k) Match
• Medical, Dental, & Vision Insurance
• Employer-funded Short/Long-Term Disability, Life, and Accidental Death & Dismemberment (AD&D) Insurance
• 20 Days of Paid Time Off (PTO)
• 11 Paid Holidays
• “Be Me Time” off for mental health, re-charging, volunteering
• Matching Gift Program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level