Personal Assistant to CEO

Client Accelerators•Westfield, NJ

9d•$20 - $25•Onsite

About The Position

We are hiring an on-site, part-time Personal Assistant to work directly out of the CEO's office in Westfield, NJ. This is a hands-on, in-person support role focused on bringing order to the physical space and taking care of the day-to-day essentials so the CEO's time and environment stay clear and productive. You will spend your afternoons cataloguing and organizing the office, moving and setting up items, scanning and filing documents (both physically and digitally), helping care for the CEO's dog, Apollo, and keeping food and meals handled. This is a trusted role in a personal, on-site environment — reliability, discretion, and follow-through matter more than experience. You don't need to be told twice, you don't leave a job half-finished, and you treat the CEO's space, belongings, and pet as if they were your own.

Requirements

Reliable and punctual — you show up on time, every scheduled day, and people can count on you
Extremely organized — you don't let things fall through the cracks and you like putting order to chaos
Hands-on and physically capable — comfortable being on your feet, moving items, and lifting and carrying throughout the shift
Detail-oriented — you label, file, and scan things correctly the first time
Proactive — you notice what needs doing and handle it without waiting to be asked
Comfortable around dogs — you genuinely like animals and are confident handling and caring for a dog
Discreet and trustworthy — you'll be in a personal space around personal belongings; confidentiality and respect are non-negotiable
Self-managed — once shown how something is done, you can repeat it independently
Basic tech comfort — able to use a scanner and Google Drive to save and organize files

Responsibilities

Catalogue and inventory items throughout the office — equipment, supplies, documents, and personal items — so everything has a known place and can be found quickly
Create and maintain a simple, consistent labeling and organization system for shelves, storage, drawers, and supply areas
Keep the office orderly and clutter-free on an ongoing basis, resetting spaces to their organized state at the end of each shift
Track supplies and flag items that are running low so they can be reordered before they run out
Move, arrange, and set up items, boxes, furniture, and equipment around the office as directed
Help with reorganizing, staging, or clearing spaces — including packing, unpacking, and relocating items
Handle physical setup and breakdown tasks safely and carefully, protecting both the items and the space
Assist with deliveries, returns, and getting items where they need to go
Scan documents, receipts, mail, and other materials accurately and legibly
Store items in the correct place — either filed physically in a labeled system or saved digitally to the correct Google Drive folder with correct naming
Maintain a clean, retrievable filing system so any document can be located on request
Keep digital folders organized and consistent, matching the company's naming and version conventions
Help care for Apollo (the CEO's dog) during the workday — feeding, fresh water, and letting him out as needed
Take Apollo on walks and give him attention and exercise during the shift
Keep Apollo's area clean and his supplies (food, treats, essentials) stocked
Coordinate grooming or vet appointments when asked, and flag anything that seems off with his health or behavior
Help keep the office kitchen stocked with food, drinks, and snacks
Prepare, pick up, or coordinate meals and snacks during the shift as needed
Keep the kitchen and eating areas clean, stocked, and organized
Run food-related errands (grocery runs, pickups) as directed