Office Manager - Logistics & Accounting
ALLIED ALLOYS LP•Houston, TX
•Onsite
About The Position
The Office Manager will oversee import/export logistics and manage accounting functions in QuickBooks Online, including payroll, employer taxes, and year-end reconciliation. This role requires strong organizational skills and the ability to handle multiple responsibilities in a fast-paced environment.
Requirements
- 3+ years of experience in office management, accounting, or logistics.
- Proficiency in QuickBooks Online; ACE knowledge preferred.
- Understanding of import/export documentation and compliance.
- Strong attention to detail and ability to meet deadlines.
- Excellent communication and organizational skills.
Nice To Haves
- ACE knowledge preferred
Responsibilities
- Coordinate import and export shipments, including booking, tracking, and delivery scheduling.
- Prepare and manage shipping and customs documentation (commercial invoices, packing lists, bills of lading).
- Work with freight forwarders and customs brokers to ensure compliance and timely clearance.
- Maintain accurate records of landed costs and allocate to inventory.
- Ensure compliance with Incoterms and U.S. Customs regulations; ACE knowledge preferred.
- Manage QuickBooks Online for A/R, A/P, bank reconciliations, and general ledger entries.
- Process monthly payroll and maintain employee records.
- File and remit employer payroll taxes and prepare quarterly/annual reports (941, 940, W-2, 1099).
- Assist with month-end and year-end close, including reconciliations and audit support.
Benefits
- 8-9 government paid holidays included
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
