Office Manager - IT Department
About The Position
The Office Manager provides administrative, financial, procurement, and operational support for the Information Technology Department. This role is responsible for managing departmental budgets, coordinating purchasing and accounts payable activities, administering E-Rate and other funding-related processes, maintaining vendor relationships, and ensuring the efficient operation of the department's business functions. The Office Manager serves as a critical liaison among Information Technology, Finance, Human Resources, Facilities, vendors, and other Library departments, helping to ensure the timely acquisition of technology resources and the accurate financial management of departmental funds and all technology procurement for the organization.
Requirements
- Demonstrated experience in office administration, purchasing, budgeting, or financial operations.
- Strong knowledge of accounts payable and procurement processes.
- Experience working with financial management or ERP systems (Workday, Lawson, or similar).
- Excellent organizational and recordkeeping skills.
- Ability to manage multiple priorities and deadlines simultaneously.
- Strong customer service and interpersonal skills.
- High level of accuracy, discretion, and attention to detail.
- Proficiency with Microsoft Office, spreadsheets, and business applications.
Nice To Haves
- Bachelor’s Degree preferred, or equivalent combination of education and experience.
Responsibilities
- Monitor and maintain IT operating and project budgets.
- Track expenditures, encumbrances, invoices, and payments.
- Maintain accurate financial records and budget documentation.
- Prepare budget reports and provide financial information to IT leadership.
- Reconcile purchasing records and assist with fiscal year-end closeout activities.
- Coordinate purchase requests and procurement activities for all organizational technology goods and services.
- Create and process requisitions, purchase orders, and supplier invoice requests.
- Track orders from initiation through receipt and payment.
- Maintain purchasing documentation and records.
- Coordinate with vendors regarding quotes, shipments, invoicing, and payment issues.
- Support administration of the federal E-Rate program.
- Gather and organize required supporting documentation.
- Maintain reimbursement tracking spreadsheets and financial records.
- Coordinate submissions and funding documentation with internal and external stakeholders.
- Monitor compliance requirements and funding timelines.
- Maintain departmental records, files, and reporting documentation.
- Support departmental projects and special initiatives.
- Assist leadership with budget planning and operational analysis.
- Serve as the primary contact for many technology vendors and service providers.
- Coordinate with Finance, Human Resources, and other departments regarding purchasing and administrative matters.
- Facilitate communication between internal stakeholders and external partners.
- Support resolution of billing, procurement, and vendor-related issues.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
