OFFICE MANAGER III @ Evergreen Elementary School

Three Rivers/Josephine County Sd•New Hope, OR

1d•Onsite

About The Position

This position is responsible for providing direct support for the school principal/administrator, maintaining student and financial records, providing general administrative office support and greeting school patrons at a large elementary or middle school. Handles daily work pressures, requiring a volume of work which must be completed within a specified period of time.

Requirements

Apply online and submit Resume, Letter of Interest, and Letter(s) of Recommendation
High School Diploma or GED required
Two (2) years of college coursework or Associate’s Degree (may be waived pending successful performance on skills test administered by the District)
Person filling this position will have to be fingerprinted
Pre-employment drug screening will be required

Nice To Haves

Bilingual and biliterate candidates are encouraged to apply

Responsibilities

Follows and maintains knowledge of all applicable District policy(ies) and procedures.
Provides administrative support to building principal including, but not limited to preparation of presentations, newsletters, publications, budget, tracking, calendar management, travel and room arrangements and correspondence to staff, parents, students and community members.
Performs general office duties including answering multi-line phones, ordering supplies, greeting the public, typing, copying, filing, sorting and handling incoming and outgoing mail.
Serves as substitute coordinator for the building contacting substitutes for all staff as required.
Independently answers routine questions and correspondence not requiring the principal’s attention.
Prepares purchase orders for office supplies needed; prepares work orders for maintenance as needed ensuring appropriate processes are followed and documented.
Researches, creates, inputs, formats, organizes and edits relevant data as needed or requested and prepares in a usable format.
Greets parents, students and staff in main office and directs as appropriate providing guest badges, bus passes, etc.
Follows and administers medical protocols for students and provides first aid to staff and students and maintains an accurate log of distribution consistent with District policy(ies).
Completes computer data entry work, using District computer programs, to input a high volume of data with speed and accuracy, including confidential data, in an environment with constant interruptions.
Maintains accurate student records including daily attendance records (truancy, tardies, excuses, and reporting), check-in/check-out, status (enrolling, withdrawing, etc.) and updates student database as required.
Fulfills requests for student records by phone and written correspondence.
Prepares report cards for all students.
Prepares timesheets and schedules for all staff.
Provides clerical support for personnel documentation.
Supervises students in main office area.
Maintains school accounts including fees, program accounts for staff (fundraising, fairs, etc.), including posting, writing checks, making deposits, balancing and reporting.
Schedules conferences and programs as required including creating schedule, contacting all invited parties, preparing confirmation and distributing materials to all parties (teachers, specialists, parents, etc.).
Assists with budget preparation including supply inventory and ordering of furniture, textbooks, equipment and ensuring that all billing and shipping issues are resolved with vendors and staff.
Manages special projects and school events as assigned by principal.
Appropriately maintains and secures highly confidential records and inquiries.
Interacts thoughtfully and courteously with students, staff and parents/guardians and resolves conflict in a professional manner.
Maintains appropriate certifications and training hours as required.
Attends work regularly and is punctual.