Office Manager II

HarbisonWalker International • Pittsburgh, PA

18h • Onsite

About The Position

HWI has a fantastic opportunity to join our team as an Office Coordinator II. The Office Coordinator II supports the Plant Manager and Department Managers by performing a variety of administrative duties such as processing payroll, processing accounts payable and receivable, invoicing subcontractors and customers, and assisting in inventory counts. This position is also responsible for compiling and distributing monthly reports.

Requirements

• High school diploma or GED.
• The Office Coordinator II requires two (2) – four (4) years of hands-on administrative support experience in a manufacturing office environment.
• Requires computer operation skills including, proficiency in Microsoft Office Suite
• Requires strong interpersonal and communications skills and the ability to work effectively in a team and individual environment
• Requires analytical skills and the ability to assemble data
• Requires time management and organization skills with accurate and precise attention to detail

Responsibilities

• Handling Human Resources functions including verifying weekly timecards and entering into ERP system, checking weekly payroll register for correctness; coordinating with corporate payroll and HR, processing new hire paperwork, benefits, payroll and fielding basic HR questions
• Processing accounts payable invoices; Preparing invoices for subcontractor payments and maintaining records; Generating and entering sales orders into ERP system
• Preparing and distributing monthly reports
• Purchasing and ensuring proper level of supplies are kept on hand at plant; Maintaining office supplies
• Processes accounts receivable, including leases, rentals, and raw materials

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 1-10 employees