0000000775.Office Manager Ii.Hhs-Fin Admin Grant
Dallas County•Dallas, TX
•Onsite
About The Position
Provides high-level direct advanced administrative and managerial secretarial support to the department. Accounts for the coordination and supervision of office procedures and personnel to ensure the most cost-effective and efficient method of administration. Management Scope: Supervises exempt and non-exempt staff.
Requirements
- Education and experience equivalent to a Bachelor’s degree from an accredited college or university and one (1) year of job-related experience.
- Skilled in the use of standard software applications.
- Ability to effectively communicate, both verbally and in writing.
- Ability to establish and maintain effective working relationships with employees, departments and the general public.
Responsibilities
- Plans, evaluates, establishes and implements processes, policies, procedures and systems to improve departmental office operations.
- Researches, monitors and ensures changes in applicable laws, regulations and directives that impact the department.
- Ensures compliance with reporting requirements and legislative mandates.
- Oversees and supports efficient operations of the departmental records management, including files, reports and storage.
- Serves as a liaison between staff, management, other departments and the general public to facilitate functions and flow of information.
- Hires and trains staff, coordinates work assignments to ensure adequate staffing, evaluates performance, initiates disciplinary actions, coordinates leave and maintains time and attendance reports.
- Develops and implements office administrative policies and procedures to ensure operating at maximum efficiency.
- Answers questions on policies and procedures.
- Evaluates operations and makes recommendations for improvement.
- Handles and resolves personnel management issues, develops performance standards and measures to ensure resources are allocated effectively.
- Maintains confidential files, processes mail, and answers telephone calls and inquiries.
- Assists in budget preparation and monitoring and acquisition of supplies and services.
- Schedules appointments, makes travel arrangements, and organizes and manages calendars and activities.
- Attends meetings, community meetings, seminars, conferences and professional association meetings.
- May coordinate community service programs and activities.
- Performs other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Manager
