Office Admin

MIT • Cambridge, MA

23h • Hybrid

About The Position

The Office Admin role at MIT Technology Review provides comprehensive administrative support to the CEO and the broader team. This includes managing calendars, scheduling meetings and travel, and coordinating logistics and technology for events. The position also handles expense reporting and purchasing processes, working closely with finance to manage budgets and payments, including vendor invoices and freelancer compensation. Additionally, the role supports HR-related activities such as onboarding and offboarding, maintaining HR systems, and assisting with recruiting processes. The Office Admin serves as a key point of contact for employee and visitor inquiries, ensuring issues are triaged and resolved efficiently. This role also maintains office operations by managing supplies, databases, communications, and documentation, while improving processes and ensuring compliance with policies and budget guidelines.

Requirements

• High school diploma (or equivalent).
• A minimum of three years of administrative or related experience.
• Ability to handle both routine and non-routine tasks.
• Ability to apply established policies and procedures to solve problems under minimal supervision, with occasional guidance from senior staff.
• Practical knowledge of administrative processes and standards.

Responsibilities

• Manage calendars, schedule meetings and travel for the CEO and broader team.
• Coordinate logistics and technology for events.
• Handle expense reporting and purchasing processes.
• Work closely with finance to manage budgets and payments, including vendor invoices and freelancer compensation.
• Support HR-related activities such as onboarding and offboarding, maintaining HR systems, and assisting with recruiting processes.
• Serve as a key point of contact for employee and visitor inquiries, ensuring issues are triaged and resolved efficiently.
• Maintain office operations by managing supplies, databases, communications, and documentation.
• Improve processes and ensure compliance with policies and budget guidelines.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED