Office Manager & HR Assistant

Avanti Destinations • Portland, OR

8h • $27 • Onsite

About The Position

The Office Manager & HR Assistant supports front office activities, including the reception area, mail distribution, supply management, facilities coordination, and general office upkeep. This role also assists the HR team with administrative tasks such as maintaining employee files, scheduling meetings, and supporting the HR team as needed. The position helps coordinate office services and internal logistics, including meeting arrangements and office moves, ensuring smooth day-to-day operations. The Office Manager & HR Assistant plays an important role in supporting both our people and daily office operations. This position helps ensure a welcoming, organized, and efficient workplace.

This is an excellent opportunity for an upbeat, reliable, and service-minded professional who is customer-focused and communicates clearly and professionally. The ideal candidate enjoys supporting others, maintaining organized systems, and helping create a positive employee experience.

Requirements

• Staunch supporter and guide in Company culture; assists with employee events and activities.
• Strong listening, negotiating, and conflict resolution skills.
• Consistently exhibits high levels of discretion, integrity, and confidentiality.
• Superb communications skills including effective listening, writing, negotiating, and presentation and able to express thoughts in a clear and concise manner.
• Highly organized and detail oriented.
• Demonstrated agility in a constantly evolving environment. Ability to work well under pressure.
• High School Diploma (associate’s degree a plus)
• Minimum two years of recent office management experience with administrative duties are required for consideration
• Minimum two years of recent HR experience
• Demonstrate exceptional habits of dependability and attendance
• Possess well-established intermediate to expert computer skills including proficiency with MS Suite: Excel, Outlook and Word and Windows
• Fluent in English with authorization to work in the US
• Ability to work a regular 8-hour shift within office hours of 7:30 am to 5:30 pm Monday through Friday with availability and willingness for overtime hours as needed

Nice To Haves

• Passion for delivering quality service and making a difference in the employee experience.
• Demonstrate a professional and polished demeanor with a positive, upbeat, and friendly personality.
• Can learn quickly and adapt to change in a fast-paced, high performance driven culture.

Responsibilities

• Manages the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image.
• Responsible for calendar management and controlling access to managers and executives as designated.
• Greeting office visitors, suppliers and trainers, often times coming from foreign countries.
• Negotiates the purchase of office supplies and furniture, office equipment, etc., for the workforce in accordance with company purchasing policies and budgetary restrictions.
• Ensure kitchens (refrigerators, microwaves, dishes, sinks, etc.) are kept clean and supplies are adequately stocked; enforce rules with staff.
• Manages the maintenance of office equipment, including copiers, mail, and fax machine, etc.
• Responsible for distributing incoming and outgoing mail.
• Supervises the maintenance and alteration of office areas and equipment, as well as layout and arrangement.
• Support the HR team with maintaining employee files.
• Manage conference room reservations/scheduling and organize aspects for meetings.
• Liaison for building maintenance when an issue is reported.
• Maintain in-building storage units to accommodate shipments delivered; maintain stored inventory.
• Responsible for monitoring security systems, office access in day-to-day operations (such as distributing building access key cards, etc.).
• Assist in employee events and organizational staff meetings.
• Handle sensitive employee and organizational information with the highest level of integrity, discretion, and confidentiality.
• Other duties as assigned.

Benefits

• Medical, dental, and vision insurance, FSA, life insurance, and an Employee Assistance Program.
• 401(k)
• Generous paid time off.
• Amazing team events, and a fully stocked kitchen (cereal, bread, etc)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED