Office Manager / HR Assistant

Strategy Engineering & Consulting•Houston, TX

99d•Onsite

About The Position

Strategy Engineering & Consulting, LLC is seeking a motivated and organized professional to fill an Office Manager / HR Assistant role. This position is integral to the day-to-day operations of our office environment and the employee experience, blending facilities oversight, human resources support, and administrative assistance. The ideal candidate thrives in a dynamic, collaborative setting, takes initiative, and brings a people-first mindset to both operational and HR responsibilities.

Requirements

Associate’s Degree required
2–7 years of progressive experience in office management, HR coordination, or a similar administrative support role.
Strong organizational and time management skills with the ability to handle multiple priorities simultaneously.
Excellent written and verbal communication skills.
A high level of professionalism, discretion, and confidentiality in handling sensitive HR matters.
Self-starter with a collaborative spirit and a proactive approach to problem-solving.

Nice To Haves

Bachelor’s Degree in Business Administration, Human Resources, or a related field preferred.
Prior experience supporting HR onboarding processes and/or working with a PEO provider is strongly preferred.
Proficiency in Microsoft Word and Microsoft Excel is a plus.
Familiarity with HRIS systems, PEO platforms, or similar HR software is a plus.

Responsibilities

Coordinate and manage employee parking assignments and related logistics.
Procure and maintain office supplies, ensuring adequate inventory levels at all times.
Oversee office cleanliness and workspace standards, coordinating with cleaning vendors as needed.
Manage phone systems and serve as a point of contact for office communications.
Manage conference room scheduling, setup, and technology readiness.
Coordinate new hire office setup, including workstation preparation and access provisioning.
Organize and support Snack Day food arrangements and catering for company events.
Manage lunch orders for team meetings, executive sessions, and special occasions.
Coordinate Potluck events, including scheduling, communication, and logistics.
Maintain and update the company calendar with key internal events, milestones, and deadlines.
Serve as the primary point of contact for building management and facility-related coordination.
Distribute and manage the company HR newsletter, ensuring timely and accurate communications to all staff.
Support recruiting efforts, including job posting coordination, candidate scheduling, and communication.
Assist with HR onboarding processes for new hires, including documentation collection, orientation scheduling, and system setup.
Administer and support the company’s PEO (Professional Employer Organization) provider, including benefits enrollment, employee records, and compliance reporting.
Serve as a first point of contact for general employee inquiries related to HR policies, benefits, and procedures.
Maintain confidential employee files and ensure HR records are accurate and up to date.
Track and maintain employee attendance, PTO balances, and time-off requests in coordination with the PEO platform.
Assist with annual open enrollment communications and benefits administration support.
Support offboarding processes, including collection of company property, system access removal coordination, and exit documentation.
Ensure I-9 compliance and maintain employment eligibility verification records.
Assist in drafting and updating HR policies, employee handbook sections, and internal communications.
Provide administrative support to senior management and cross-functional teams as needed.
Assist in the preparation of reports, presentations, and internal documentation.
Manage correspondence, scheduling, and coordination on behalf of leadership when required.
Coordinate vendor relationships and service contracts related to office operations (cleaning services, copier maintenance, kitchen vendors, etc.).
Assist with invoice tracking and expense report submission in coordination with the accounting team.
Maintain office safety and emergency contact information, ensuring records are current.