Office Manager, Hematology/Oncology

BMC Software•Boston, MA

3d•Hybrid

About The Position

The position will provide direct administrative support to the section chief, senior administrative director and senior leadership. They will be responsible for various aspects of operations, ensuring the department operates in an effective, efficient, and professional manner. Aspects of office operations including preparation of presentations, spreadsheets, charts, correspondence, scheduling meetings, managing calendars, managing candidate recruitment process, managing provider credentialing and enrollment, processing reimbursements and disbursements, maintaining office inventory, ordering supplies, taking minutes of meetings, sorting and distributing mail, responding to inquiries, triaging and routing calls, maintaining and updating files database, assisting with new hire processing and other personnel related items. Serves as the resident expert on department policies & procedures.

Requirements

Associate's degree in Business Administration, Business Management or related field required
Work requires five to seven years of experience within a management or administrative position.
Previous supervisory experience.
Requires strong organizational, interpersonal and communication skills.
Must effectively communicate in a highly professional manner.
Proficient in all Microsoft Office products.
Flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.

Nice To Haves

Bachelor's Degree preferred

Responsibilities

Organizes and coordinates departmental meetings or committees, including reserving conference rooms, setting up room equipment and procuring food and beverage if necessary.
Takes meeting notes, follows up on meeting-generated tasks and maintains calendars
Organizes candidate recruitment process.
Manages provider credentialing and enrollment.
Makes registration and travel arrangements, including hotel reservations and written itineraries for all travel plans.
Processes reimbursements and disbursements.
Assists with the coordination of the academic appointments and promotions process for faculty within the Section.
Provides assistance completing various forms required to complete packets for submission.
Independently composes high level correspondence, documentation, and presentations of professional quality
Edits/proofreads all written materials and verifies validity of data for all documents and reports prior to submission/distribution
Coordinates specific projects; providing leadership in project management, acts as liaison between departments