Office Manager for Facilities Management
About The Position
The Officer Manager for Facilities Management is responsible for departmental office operations, including being the main point of contact for communications from residents and staff. This position manages work orders in the Computerized Maintenance Management System ( CMMS ), maintains the SPOTS building information, and oversees department vehicles and asset management. This position is also responsible for the inventory and database of departmental furnishings, equipment, stock, and other assets in residence halls. Other responsibilities are managing the operational facilities budget within Carolina Housing, attending monthly budget meetings with the Business Services Manager, and working closely with the Business Services staff to process expenditures according to University policies and procedures. This position is responsible for a University Pcard, purchasing of appliances, enhancement items, and other operational necessities. This position assists with coordination of outside vendors such as flooring installations, gaming equipment set-ups, furniture deliveries, and piano tuning.
Responsibilities
- Manage departmental office operations.
- Main point of contact for communications from residents and staff.
- Manage work orders in the Computerized Maintenance Management System (CMMS).
- Maintain the SPOTS building information.
- Oversee department vehicles and asset management.
- Responsible for the inventory and database of departmental furnishings, equipment, stock, and other assets in residence halls.
- Manage the operational facilities budget within Carolina Housing.
- Attend monthly budget meetings with the Business Services Manager.
- Work closely with the Business Services staff to process expenditures according to University policies and procedures.
- Responsible for a University Pcard, purchasing of appliances, enhancement items, and other operational necessities.
- Assist with coordination of outside vendors such as flooring installations, gaming equipment set-ups, furniture deliveries, and piano tuning.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
