Office Manager for Athletics

Northwest Nazarene University Inc•Nampa, ID

20h•Onsite

About The Position

The Department of Intercollegiate Athletics at Northwest Nazarene University (NNU) is seeking an Office Manager for Athletics. NNU athletic programs compete at the NCAA Division II level and are members of the Great Northwest Athletic Conference (GNAC). NNU offers nine sports for women and eight sports for men. Northwest Nazarene University is sponsored by the Church of the Nazarene and seeks to reflect the cultural and ethnic diversity of the body of Christ in its faculty, staff, administration, and students. All interested candidates are encouraged to apply and will be evaluated equitably.

Requirements

Bachelor’s Degree
Strong communication skills, both written and oral
Ability to maintain confidential information
Strong organizational skills
Intermediate to advanced proficiency in Microsoft Word and Excel
The University requires that all candidates be Christians (preferably in the Wesleyan tradition) and must be comfortable with and in agreement with the mission and lifestyle values of NNU. Candidates are asked to respond to the information items listed on the “NNU Christian Mission requirements”.

Nice To Haves

Database and bookkeeping experience
Budget management
Event planning and management
NCAA knowledge
Online ticketing experience

Responsibilities

Greets constituents, guests, and students, answers phone, oversees administrative duties, and serves as contact person for Athletics and Sport & Exercise Science.
Leads the staffing processes for all coaches, staff, GA’s and other personnel working in the Athletic Department. Works closely with Athletic Director, Associate AD of Compliance, IT and HR. Coordinating on-boarding and off-boarding with HR and IT.
Prepares required NCAA paperwork and reports in coordination with Associate Athletic Director of Compliance, Student Affairs and other offices across campus.
Develops, secures signatures, and files contracts as needed, including game contracts, rental contracts, sponsorship contracts, etc. Then processes game guarantee checks from contracts.
Serves as budget monitor by producing monthly reports for AD; meets with coaches on budgets as needed.
Assists with department event planning and logistics, including implementation of events.
Communicates purchase process and renewals with reserved indoor season pass holders through Vivenu ticketing system.
Inputs room reservation requests, facilities work orders, supply orders and mail run.
Puts together revenue and donation deposits for the Finance Office and University Advancement.
Processes any check orders or employee reimbursements, follows up on all outstanding PO’s.
Collaborates with Sport & Exercise Science Chair to schedule classroom space and develop a course schedule.
Performs other duties as assigned.