Office Manager for Athletics

Northwest Nazarene University Inc•Nampa, ID

12h

About The Position

Northwest Nazarene University is seeking an Office Manager for Athletics & Kinesiology to organize and coordinate administrative tasks and procedures that support effectiveness and efficiency within the Athletics Department. The department's programs compete at the NCAA Division II level as a member of the Great Northwest Athletic Conference. The role serves as a point of contact for Athletics and Sport & Exercise Science and coordinates administrative, personnel, compliance, financial, event, and scheduling processes. This is a non-exempt staff position reporting to the Director of Athletics. The position is listed as full-time, 0.80 FTE, with a flexible schedule arranged as either four 8-hour days or five 6.5-hour days, depending on department needs and the candidate’s preference. Northwest Nazarene University is sponsored by the Church of the Nazarene and seeks to reflect cultural and ethnic diversity in its community. Candidates must be Christians, preferably in the Wesleyan tradition, and comfortable with and in agreement with NNU’s mission and lifestyle values.

Requirements

Strong written and oral communication skills.
Ability to maintain confidential information.
Strong organizational skills.
Intermediate to advanced proficiency in Microsoft Word and Excel.
Must be a Christian, preferably in the Wesleyan tradition, and comfortable with and in agreement with NNU’s mission and lifestyle values.
Respond to the information items listed on the NNU Christian Mission requirements.

Nice To Haves

Event planning and management experience.
Database and bookkeeping experience.
Budget management experience.
Knowledge of the NCAA.
Online ticketing experience.

Responsibilities

Greet constituents, guests, and students; answer phones; oversee administrative duties; and serve as a contact person for Athletics and Sport & Exercise Science.
Lead staffing processes for coaches, staff, graduate assistants, and other Athletic Department personnel, working with the Athletic Director, Associate Athletic Director of Compliance, IT, and HR; coordinate onboarding and offboarding with HR and IT.
Prepare required NCAA paperwork and reports in coordination with the Associate Athletic Director of Compliance, Student Affairs, and other campus offices.
Develop, obtain signatures for, and file contracts, including game, rental, and sponsorship contracts; process game guarantee checks from contracts.
Monitor budgets by producing monthly reports for the Athletic Director and meeting with coaches about budgets as needed.
Assist with department event planning and logistics, including event implementation.
Communicate purchase processes and renewals with reserved indoor season pass holders through the Vivenu ticketing system.
Input room reservation requests, facilities work orders, supply orders, and mail runs.
Prepare revenue and donation deposits for the Finance Office and University Advancement.
Process check orders and employee reimbursements and follow up on outstanding purchase orders.
Collaborate with the Sport & Exercise Science Chair to schedule classroom space and develop a course schedule.
Perform other duties as assigned.