Office Manager / Executive Assistant

Nabla•New York, NY

1d•$36 - $44•Onsite

About The Position

We're looking for a proactive, detail-oriented Office Manager / Executive Assistant to keep our New York office running smoothly and provide high-quality support to our leadership team. This is a part-time role (25–30 hours per week) that sits within the People team and is ideal for someone who thrives in a fast-paced startup environment, takes ownership, and finds satisfaction in making everyone around them more effective.

Requirements

3+ years of experience in an office management, executive assistant, or operations role — ideally in a startup or high-growth environment.
Exceptional organizational skills and the ability to manage multiple priorities simultaneously without dropping the ball.
Strong written and verbal communication skills; you're comfortable interfacing with everyone from new hires to the C-suite.
Proactive and solutions-oriented — you identify problems and fix them without being asked.
Discretion and sound judgment when handling confidential information.
AI fluent with proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets); familiarity with tools like Notion, Slack, and expense platforms is a plus.
Located in or able to commute to our NYC office.

Responsibilities

Serve as the primary point of contact for all office operations in NYC, ensuring a welcoming and well-organized environment.
Collaborate closely with the Global Office Manager in Paris to ensure smooth local operations and compliance
Manage vendor relationships (WeWork,catering) and handle supply ordering and inventory.
Own the onboarding and offboarding process for office access, equipment setup, and desk assignments.
Coordinate office-wide events, team lunches, offsites, and ad hoc celebrations.
Provide calendar management and scheduling support for the CEO and COO, including coordinating across time zones.
Support planning and execution of all-hands meetings, team offsites, and culture programs.
Book travel (flights, hotels, ground transportation) and prepare detailed itineraries.
Handle expense reporting and reconciliation on behalf of supported executives.
Act as a reliable point of contact for internal and external stakeholders.
Partner with the Head of People on special projects, research, and operational initiatives.
Help coordinate new hire onboarding logistics (welcome kits, desk setup, Day 1 schedules).

Benefits

We believe in a world where clinicians can focus on what they were trained to do - caring for their patients, and where no patient feels their visit was rushed.
We come to work excited to leverage AI to do more for clinicians.
We’re obsessed with our users’ satisfaction and we actively seek out opportunities to engage one-on-one with clinicians to understand how Nabla can better help.
We consistently look for ways to improve and do not shy away from doing the work to excel.
We love having fun as much as we love work.
Our #nablabla channel is as active as our #feature-show-off channel
we exercise during the work day at least 3 times a week (yoga, running, pilates, or HIIT, your choice!)
enjoy regular off-sites to gather the team
travel to see each other in places like NY, Paris, San Francisco, and many other vibrant cities.
constantly snacking on chocolate or nuts!