Office Manager Executive Assistant

Hunt Military Communities•Denver, CO

1d•$68,600 - $85,600•Onsite

About The Position

Reporting to the Chief Operating Officer of Hunt Development Group, the Office Manager Executive Assistant performs all administrative support in a well-organized and timely manner for designated executives. The assistant works on various tasks related to the Executive's working life and communication. The assistant maintains all office supplies and keeps the office organized and orderly.

Requirements

Bachelor's Degree in Business Administration or equivalent work experience Required.
1-3 years experience managing an office as Executive Assistant or Office Manager. Required.
Demonstrated ability to work independently to resolve problems. Performs role with a high degree of autonomy and responsibility with limited direct supervision.
Demonstrated ability to exercise excellent judgment and discretion in handling highly confidential information.
A high degree of professionalism and a strong work ethic coupled with a sense of responsibility and integrity.
Excellent teamwork and interpersonal skills.
Strong time management and organizational skills with attention to detail.
Strong computer proficiency in Microsoft Word, Excel, PowerPoint, and Outlook required.
Ability to handle multiple priorities from various constituents with tight deadlines in a fast-paced environment.
Requires a detail oriented, self-starter, who takes initiative, able to prioritize, work independently with limited direction and multi-task in busy environment.
Ability to accept new responsibilities and adapts to changes in procedures and processes and work as a part of a team.
Must demonstrate excellent written and verbal communication and interpersonal skills, particularly the ability to communicate effectively with all management and industry professionals.

Nice To Haves

Experience with Concur Preferred.
Concur is a strong plus.

Responsibilities

Oversees all office operations, including efficiency, organization, purchasing, and customer relations. May participate in marketing for the office.
Responsible for directing questions and requests for information, managing, creating, and monitoring complex plans and schedules.
Manages all front office HR-related tasks, including equipment setup.
Sets up and manages conference calls and meetings, including the preparation and organization of meeting space and materials in advance. May order food for business meetings (breakfast/lunch, etc.).
Coordinates meetings, conferences, and other special events and tasks across department and/or division.
Ensures all incoming packages and mail are directed to appropriate individuals.
Ensures cleanliness and overall appearance of the physical office, kitchen, and grounds.
Ensures office supplies and equipment and kitchen items are sufficiently stocked, coffee, utensils in drawers etc.
Oversees the management, inventory process, and ordering and replenishment of office supplies.
Manages the coordination and arrangement of meetings and events, some with very high-level executives, both inside and outside the Company.
Arranges international and domestic travel, and completes expense report processing.
Leads projects independently by researching, preparing, and coordinating materials.
Assists with office moves and other various facilities related tasks if applicable.
Responsible for updating office furniture, wall coverings, and overall professional office appearance, etc.
Partners with manager to ensure that all needs of the office are being met.
Drafts and distributes correspondence, maintains files and performs various special projects.
May act as office reception to all visitors and vendors as applicable.
The administrative work for this role demonstrates confidentiality. It involves top-level management contacts and exposure to highly sensitive information requiring considerable tact, diplomacy, and judgment.
Responsible for understanding and complying with Company policies and procedures.
Attends all required training, in-service, and staff meetings.
Strives to maintain a safe working environment through the prevention of accidents, the preservation of equipment, and the achievement of safe working practices.
Responsible for budget and financial management, data management, and content analysis.
Communicates and responds effectively to verbal and written inquiries on behalf of leadership and to professionally represent programs and policies in communications with community stakeholders.