Officer Manager & Executive Assistant

AOI Corporation•Omaha, NE

6d•Onsite

About The Position

AOI is looking for a polished, proactive professional to become the next Office Manager & Executive Assistant. If you anticipate needs before anyone says a word, stay composed when priorities shift by the minute, and take pride in details others overlook, this is where you’ll thrive. This is a high-visibility role built for a true professional, someone who earns trust fast, handles sensitive matters with absolute discretion, and elevates everything they touch. This role doesn’t just manage the front desk; it elevates it.

Requirements

3–5 years of Executive Assistant, Office Manager, or similar experience.
Exceptional organizational and communication skills.
Professional executive presence and discretion.
Strong project management and multitasking abilities.
Experience coordinating events and workplace operations.
Proficiency in Microsoft Office Suite and scheduling platforms.

Nice To Haves

Trusted Partner Mindset
Executive Presence
Organizational Excellence
Relationship Building
Problem Solving

Responsibilities

Serve as the face of AOI and the first point of contact for visitors, clients, vendors, and partners.
Provide Executive Support to the CEO through calendar management, meeting coordination, travel planning, communications, and project support.
Oversee reception operations and maintain a polished office environment.
Coordinate hospitality services, refreshments, and meeting space readiness.
Ensure shared spaces remain organized, functional, and inviting.
Assist with internal events, employee celebrations, and company communications.
Oversee office operations, supplies, vendors, mail, shipping, and workplace readiness.