Office Manager/Executive Assistant
About The Position
Join Inframark: Leading the Way in Infrastructure Management Inframark, founded in 1978, is a top provider of water and wastewater management services, committed to sustainable solutions that protect the environment. We offer a wide range of services, including operations, maintenance, management, infrastructure management, and consulting. Interested in being a part of a team that values growth, development, and making a positive difference. Apply today! Why Work for Inframark? Our dedication to sustainability and community impact drives us to ensure clean, safe water for future generations. Whether you're at the start of your career or looking for advancement, Inframark offers purpose-driven work and opportunities for growth. We offer an attractive salary package, including a generous benefits package with health, dental, and life insurance, 401(k) plan, paid time off, sick leave, holidays, and wellness plan. JOB SUMMARY We are seeking a highly organized, proactive, and solutions-oriented professional to serve in a dual-role capacity supporting both office/facility operations and executive-level administrative functions. This individual will play a critical role in ensuring the smooth day-to-day operation of the office environment while also providing high-level support to executive leadership. The ideal candidate is resourceful, detail-oriented, professional, and capable of managing multiple priorities in a fast-paced environment. This role requires strong communication skills, operational thinking, discretion, and the ability to anticipate needs before they arise.
Requirements
- Proficient in use of Microsoft Office software
- Experience coordinating vendors, office operations, or facilities
- Experience supporting senior leaders or executives strongly preferred
- Self-starter with strong problem-solving and decision-making skills
- Possess effective communication skills, both verbal and written
- Strong organizational and multi-tasking abilities essential
- Bachelor’s degree preferred or 3-7 years equivalent work experience in facilities coordination, office management, or executive assisting.
- Intermediate proficiency with Microsoft Office applications & internet.
- Ability to learn new software quickly.
- Working knowledge of post office protocol, mail processing, work order systems & handling.
- Attention to detail and professionalism required.
- Strong written and verbal communication skills.
- Contributes to a positive internal & external customer experience.
- Maintains composure in challenging situations.
- Collaborate well with others.
- High level of professionalism, confidentiality, and emotional intelligence.
- Exceptional organizational and time management skills.
- Pays attention to detail.
- Identifies & solves problems.
- Escalates issues accordingly.
- Checks work for quality.
- Shares suggestions to improve quality & productivity.
- Works independently with minimal supervision.
- Takes projects to completion.
- Follows all company policies & SOPs.
- Ability to prioritize competing demands and adapt quickly.
- Demonstrates flexibility in workflow & scheduling.
- Demonstrates a positive attitude.
- Acts in accordance with company vision, mission & values.
- Takes accountability for own performance.
- Willing to take on additional assignments.
- Seeks out opportunities for development.
Responsibilities
- Ensure office safety, security, and facility compliance standards are maintained
- Support employee experience initiatives and workplace culture efforts
- Serve as the primary point of contact for office-related needs and operational issues
- Assist with onsite logistics for meetings, trainings, and company events
- Monitor office budgets and assist with invoice processing and vendor payments
- Partner with leadership and HR to support operational processes and workplace improvements
- Manage executive calendars, meetings, appointments, and scheduling priorities
- Coordinate travel arrangements, itineraries, accommodations, and expense reporting
- Prepare presentations, reports, meeting agendas, and executive correspondence
- Track action items, deadlines, and follow-ups from meetings and leadership discussions
- Support confidential HR, operational, and business-related projects
- Maintain organized digital and physical filing systems
- Handle sensitive and confidential information with discretion and professionalism
Benefits
- health, dental, and life insurance
- 401(k) plan
- paid time off
- sick leave
- holidays
- wellness plan
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
