Office Manager & Executive Assistant

Equiteq•Boston, MA

3d•$75,000 - $85,000•Onsite

About The Position

We are seeking a highly organized and proactive Office Manager & Executive Assistant to join our Boston team. This role sits at the center of office operations and executive support, playing a critical role in enabling a seamless employee and client experience while providing high‑quality administrative support to senior bankers. This role will be responsible for ensuring the Boston office runs smoothly day-to-day while managing and coordinating complex calendars, travel, and other priorities for senior leadership. This is an excellent opportunity for someone who enjoys variety, takes ownership, and is comfortable balancing front‑of‑house presence, operational execution, and executive‑level support in a professional services environment.

Requirements

3-5 years of experience in an office management, executive assistant, team assistant, or similar administrative role, ideally within a professional services, financial services, or fast‑paced corporate environment.
Strong organizational skills with the ability to manage multiple priorities, work under pressure, and anticipate needs.
Confident communicator, comfortable interacting with senior stakeholders, clients, vendors, and colleagues at all levels.
High degree of discretion and professionalism when handling confidential information.
Proficiency in Microsoft 365 (Outlook, Word, PowerPoint, Excel); familiarity with expense management tools is a plus.
A proactive, solutions‑oriented mindset with a willingness to take ownership and continuously improve how the office and support function operate.
Desire to learn about and leverage artificial intelligence in day-to-day operations

Responsibilities

Serve as the primary on‑site point of contact for the Boston office, ensuring a professional, welcoming, and well‑run environment at all times.
Oversee day‑to‑day office operations including facilities coordination, office supplies, catering, and vendor management.
Act as the first point of contact for visitors, clients, and external partners; manage meeting room setup, visitor access, and hospitality.
Liaise with building management, external service providers, and internal teams to resolve facilities or office‑related issues quickly and proactively.
Coordinate local health, safety, and office compliance requirements as needed.
Provide high‑quality administrative support for multiple Managing Directors and senior bankers.
Manage complex calendars, meeting requests, and scheduling logistics, proactively resolving conflicts and prioritizing requests.
Coordinate domestic and international travel, including flights, accommodations, ground transportation, and itinerary management.
Prepare and submit expense reports in line with internal policies; partner with Finance to resolve questions or discrepancies.
Assist with meeting preparation, document coordination, and other administrative support as needed for client and internal meetings.
Provide general administrative support to the broader Boston banking team, flexing across priorities as required.
Support onboarding logistics for new joiners in collaboration with HR and IT, including workspace setup, systems access, and first‑day coordination.
Assist with the planning and execution of internal events, team meetings, and office initiatives that strengthen culture and engagement.
Partner closely with other EAs and Office Managers across Equiteq to ensure consistency of standards, processes, and support.