Office Manager/Executive Assistant
About The Position
The Office Manager & Executive Assistant is responsible for ensuring the smooth day-to-day operation of the office while providing administrative support to executive leadership. This role serves as the central point of coordination for office administration, vendor management, employee experience initiatives, scheduling, communications, and executive support. The ideal candidate is highly organized, proactive, detail-oriented, and comfortable managing multiple priorities in a fast-paced environment. This position is expected to work a minimum of 25 hours per week, with flexibility based on business needs and executive support requirements.
Requirements
- 3+ years of experience in office management, executive support, administrative operations, or a related role
- Strong organizational and project management skills
- Excellent written and verbal communication skills
- Ability to handle confidential information with discretion
- Proficiency with Microsoft Office Suite and Google Workspace
- Experience managing multiple priorities with strong attention to detail
- Self motivated and able to work independently
Responsibilities
- Oversee daily office operations and maintain a professional, organized, and welcoming work environment
- Manage office supplies, equipment, and inventory, ensuring resources are stocked and functioning properly
- Coordinate office maintenance, repairs, and relationships with vendors and service providers
- Manage incoming mail, shipments, and office correspondence
- Assist with office budget tracking, invoice processing, and vendor payments
- Coordinate office events, employee meetings, team celebrations, and company gatherings
- Support onboarding logistics for new hires, including workspace setup, supplies, and office access
- Maintain office policies, procedures, and administrative records
- Manage executive calendars, scheduling, and meeting coordination
- Arrange travel accommodations, transportation, and itineraries for leadership
- Prepare meeting materials, presentations, agendas, and follow-up documentation
- Assist with expense reporting and reconciliation
- Screen and prioritize communications, correspondence, and requests for executive leadership
- Coordinate leadership meetings and take meeting notes when necessary
- Track action items and ensure timely follow-up on key initiatives
- Assist with special projects and administrative initiatives as assigned
- Serve as a point of contact for employees, visitors, and external partners
- Assist with internal communications and company announcements
- Support employee engagement initiatives, recognition programs, and culture building activities
- Coordinate conference rooms, catering, and meeting logistics
- Maintain confidential information with professionalism and discretion
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What This Job Offers
Job Type
Part-time
Career Level
Mid Level
Education Level
No Education Listed
