Office Manager & CEO Associate

Internet Vikings•Stockholm, ME

8d•Onsite

About The Position

Internet Vikings is seeking a highly organized, proactive, and service-oriented Associate to join their Stockholm office. This role involves providing dedicated support to the CEO while also ensuring the smooth and efficient operation of the office. The successful candidate will act as a trusted support function, focusing on effective coordination, strong execution, and maintaining a professional workplace experience. The position is split between CEO Associate duties (80%) and Office Management duties (20%).

Requirements

Highly organized
Proactive
Service oriented
Structured
Reliable
Ability to anticipate needs
Ability to create order
Ability to keep things moving
Comfortable working independently
Ability to take ownership
Ability to manage multiple priorities in a fast-paced environment
Excellent organizational skills
Strong attention to detail
Solution-oriented mindset
Understanding of confidentiality, discretion, and professionalism
Ability to handle sensitive information with sound judgment, integrity, and a high level of maturity

Nice To Haves

Experience from executive support
Experience from office management
Experience from a similar role

Responsibilities

Provide high-level administrative support directly to the CEO
Manage and coordinate the CEO’s calendar, meetings, priorities, and daily schedule
Organize business travel arrangements, including flights, accommodation, itineraries, and meeting logistics
Prepare meeting materials, presentations, documents, and follow-up actions
Handle confidential information with professionalism, discretion, and sound judgment
Manage the daily operations of the office and ensure everything is well-organized and running smoothly
Coordinate office activities, including team events, lunches, breakfasts, and other employee initiatives
Order and maintain office supplies, equipment, and general office needs
Ensure the office environment is welcoming, functional, and aligned with company culture
Ensure compliance with relevant company policies and health & safety regulations.