Office Manager and Assistant to the Chair

University of Arkansas • Fayetteville, AR

4d • Onsite

About The Position

The Office Manager and Assistant to the Chair manages the staff, functions and workflow of the academic unit’s administrative office. This includes performing, managing, or overseeing all administrative, academic, event and business functions of the academic unit. In their role as assistant to the chair, the Office Manager is responsible for program management, special projects, and daily activities that support department or school leadership as defined by the needs of the unit. This may include, but is not limited to, providing technical assistance, executive communications, compiling information, reporting, and serving on committees at any level. In addition, the Office Manager is responsible for knowledge of all policies governing campus and following all procedures and business processes as implemented within the college. Finally, the Office Manager represents their academic unit as a point of contact within their department, for the college, and for other campus offices. Regular, reliable and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others.

Requirements

• Formal education equivalent of a bachelor's degree plus two years of experience in program administration or a related area.
• Exceptional written and oral communication skills.
• Exceptional interpersonal skills.
• Ability to monitor and meet multiple deadlines.
• Ability to self-manage.
• Demonstrated ability in office management.
• Ability to work effectively and collaboratively with staff, faculty, and students.
• Proof of legal authority to work in the United States on the first day of employment.

Nice To Haves

• Bachelor’s degree or equivalent from an accredited institution of higher education.
• Demonstrated experience with the Microsoft Office suite.
• Experience with music or music education.
• Experience working with musicians, music students, or within an academic music environment.

Responsibilities

• Manages the staff, functions and workflow of the academic unit’s administrative office.
• Performs, manages, or oversees all administrative, academic, event and business functions of the academic unit.
• Responsible for program management, special projects, and daily activities that support department or school leadership.
• Provides technical assistance, executive communications, compiles information, reports, and serves on committees.
• Responsible for knowledge of all policies governing campus and following all procedures and business processes.
• Represents their academic unit as a point of contact within their department, for the college, and for other campus offices.
• Maintains regular, reliable and non-disruptive attendance.
• Creates and maintains collegial, harmonious working relationships with others.

Benefits

• University contributions to health, dental, life and disability insurance.
• Tuition waivers for employees and their families.
• 12 official holidays.
• Immediate leave accrual.
• Choice of retirement programs with university contributions ranging from 5 to 10% of employee salary.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level