Assistant To The Chair-Intermediate

UT Health San Antonio•San Antonio, TX

About The Position

The Department of Urology is seeking a highly organized, proactive, and operationally sophisticated professional to serve as Assistant to the Chair. This role is not a traditional clerical or routine administrative support position. The successful candidate will function as a strategic operational partner supporting a complex academic medical leadership environment. This position requires exceptional organizational judgment, executive-level coordination skills, prioritization ability, discretion, adaptability, and the ability to independently manage competing responsibilities within a fast-paced and dynamic environment. The ideal candidate will help reduce operational friction, maintain continuity, manage complex scheduling demands, and protect executive bandwidth through proactive coordination and systems-based thinking.

Requirements

Knowledge in office management and administrative practices and procedures.
Knowledge of record retention regulations and ability to maintain confidentiality.
Proficiency in relevant software such as Microsoft Office Suite.
Ability to effectively communicate verbally and in writing, to include writing and preparing memorandums, letters, and other official correspondence.
Excellent time management and organizational skills.
Excellent interpersonal skills and demonstrated poise and professionalism.
This position may require the ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.

Nice To Haves

Knowledge of academic department in an institution of higher education is a plus.

Responsibilities

Directs and oversees daily operations of office and/or program.
Compiles data, statistics and other information and materials for meetings, lectures or events.
Handles department chairperson's correspondence, travel arrangements, committee agendas, filing, calendar, and mail.
Advises on policy, procedural and operational issues.
Independently composes, edits correspondence, devises course of action and independently responds to faculty-staff.
Serves as staff and resource designee and acts as liaison between faculty, staff and Chair Offices.
Manages calendar by scheduling appointments, designated activities and research.
Acts as liaison with internal and external groups/offices/ constituents.
Provides support to various departmental committees related to promotion-tenure of faculty, faculty mid-probationary review, post-tenure evaluation, tracking changes and appropriateness reviews with minimum faculty consultation, and prepares and distributes meeting minutes.
Composes correspondence for Chair/Executive level equivalent signature.
Reviews and edits draft publications and other written documents.
Assists with event planning and performs special projects as assigned.
Performs all other duties as assigned.