Office Manager and Assistant to the Chair

University of Arkansas • Fayetteville, AR

4d • Onsite

About The Position

The Office Manager and Assistant to the Chair manages the staff, functions and workflow of the academic unit’s administrative office. This includes performing, managing, or overseeing all administrative, academic, event and business functions of the academic unit. In their role as assistant to the chair, the Office Manager is responsible for program management, special projects, and daily activities that support department or school leadership as defined by the needs of the unit. This may include, but is not limited to, providing technical assistance, executive communications, compiling information, reporting, and serving on committees at any level. In addition, the Office Manager is responsible for knowledge of all policies governing campus and following all procedures and business processes as implemented within the college. Finally, the Office Manager represents their academic unit as a point of contact within their department, for the college, and for other campus offices. Regular, reliable and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others.

Requirements

• Formal education equivalent of a high school diploma
• Two years of experience in program administration or a related area
• One year of specialized training in business management, business education, or a related field
• Three years of experience in administrative support, including one year in a supervisory or leadership capacity
• Proof of legal authority to work in the United States on the first day of employment.

Nice To Haves

• Bachelor’s degree in Business Administration, Accounting, Human Resources or a related field
• Two years supervisory experience
• Two years of experience working in higher education
• Experience in an academic setting
• Three years of experience using Microsoft Office programs
• Two years of experience with the Workday business process system (with in the University of Arkansas or in a private corporation)
• One year of experience with UAConnect or related student system.
• Experience with accounting
• Experience with hiring processes and/or related laws, policies and practices

Responsibilities

• Manages the staff, functions and workflow of the academic unit’s administrative office.
• Performs, manages, or oversees all administrative, academic, event and business functions of the academic unit.
• Responsible for program management, special projects, and daily activities that support department or school leadership as defined by the needs of the unit.
• Provides technical assistance, executive communications, compiles information, reports, and serves on committees at any level.
• Responsible for knowledge of all policies governing campus and following all procedures and business processes as implemented within the college.
• Represents their academic unit as a point of contact within their department, for the college, and for other campus offices.
• Ensures regular, reliable and non-disruptive attendance.
• Creates and maintains collegial, harmonious working relationships with others.

Benefits

• University contributions to health, dental, life and disability insurance
• Tuition waivers for employees and their families
• 12 official holidays
• Immediate leave accrual
• Choice of retirement programs with university contributions ranging from 5 to 10% of employee salary.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED