Office Manager/Administrative Assistant

Feed Energy • Pleasant Hill, IA

4h • $31 - $34 • Onsite

About The Position

Feed Energy is seeking a highly organized, proactive, and service-oriented Office Manager/Administrative Assistant for its headquarters in Pleasant Hill, Iowa. This role serves as a central point of contact for visitors, employees, and vendors and helps ensure that daily office operations run smoothly. The position manages office operations, facilities, supplies, vendors, and records while providing administrative support to senior leaders and the Board of Directors. It also supports Culture & Talent initiatives, HR record management, employee events, and engagement activities. The role requires strong organizational skills, attention to detail, professionalism, discretion with confidential information, and the ability to build positive working relationships. The position is onsite five days per week, with occasional travel to other plants as needed.

Feed Energy works across feed, fuel, and agriculture and describes its work as supporting food and energy systems through sustainable, low-carbon products and processes. Its stated values are Creativity, Stewardship, Impact, Integrity, and Healthy Relationships.

Requirements

• High school diploma or GED.
• At least 2 years of administrative, office management, executive support, or related experience.
• Valid and unrestricted driver's license.
• Ability to pass a pre-employment background check and drug screening.
• Strong organizational skills and ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Ability to handle confidential and sensitive information with discretion and professionalism.
• Ability to work independently and collaborate effectively across departments.
• Ability to work onsite at the Pleasant Hill headquarters five days per week.
• Legally authorized to work in the United States without current or future employer-sponsored visa support.

Nice To Haves

• Experience coordinating meetings, events, travel arrangements, or executive support activities.

Responsibilities

• Serve as the first point of contact for visitors, employees, vendors, and incoming calls.
• Manage daily headquarters office operations to maintain a professional, organized, and welcoming environment.
• Coordinate office supplies, mail services, deliveries, building access, and facility-related needs.
• Work with vendors and service providers on maintenance, repairs, and office improvement projects.
• Oversee conference room scheduling, meeting preparation, workspace setup, and company vehicle checkout.
• Maintain organized physical and electronic filing systems and company records.
• Provide administrative support to the CEO, Extended Leadership Team, and Board of Directors.
• Coordinate executive calendars, travel arrangements, expense reports, meeting logistics, and presentation materials.
• Assist with Board meeting communications, scheduling, documentation, and follow-up activities.
• Support onboarding and offboarding in partnership with the Culture & Talent team.
• Help maintain accurate HR records and employee documentation.
• Coordinate employee engagement initiatives, wellness activities, and company culture programs.
• Plan and execute employee events, recognition activities, outings, and company celebrations.
• Manage event budgets, vendors, catering, invitations, logistics, and event setup.
• Lead or support special projects and other administrative initiatives as assigned.

Benefits

• Full benefit package including medical, dental, vision, life, and disability coverage.
• 401(k) match up to 6%.
• Continuing education.
• Annual bonuses based on individual and company performance.
• Wellness reimbursement up to $300 per year.
• Eight paid holidays.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED