Office Administrative Assistant
About The Position
Harris Beach Murtha is seeking an Office Administrative Assistant for its Stamford, Connecticut office. The role provides hospitality, administrative assistance and coverage, workflow overflow, document preparation, scanning and profiling, word processing, and other support to attorneys and office operations. The position works in the office every day, with an anticipated schedule of 35 hours per week. The assistant supports assigned attorneys and contributes to a client-ready office by greeting visitors, managing reception and conference room arrangements, handling communications and mail, preparing legal documents, and completing administrative processes. The role also involves learning the needs of various legal practice areas and carrying out other tasks and projects requested by attorneys and management.
Requirements
- At least 1 year of office administrative support experience.
- Ability to work independently and proactively with accountability.
- Excellent oral and written communication, including spelling, grammar, punctuation, form, and style.
- Excellent multitasking and time management abilities.
- Proficiency with Microsoft Office, scanning, and profiling legal documents.
- Superior client service and listening skills, including the ability to anticipate client and attorney needs.
- Ability to effectively multitask, meet deadlines, and provide solutions in a fast-paced office setting.
- Comfort working in the office every day.
- Ability to work with diverse personalities at various levels of the firm.
Nice To Haves
- Administrative support experience in a law firm or other professional services environment.
Responsibilities
- Greet clients and maintain a client-ready reception area.
- Maintain and schedule conference room calendars, coordinate food and beverage setup, and support IT and audiovisual needs.
- Manage phone calls and transmit messages accurately and promptly.
- Process incoming and outgoing mail, including FedEx, certified mail, and UPS.
- Provide daily assistance to assigned attorneys, including word processing and document production.
- Process check requests, time entries, conflict checks, new client and matter requests, new client files, and expense reports.
- Organize office copy centers, kitchens, conference rooms, and other areas.
- Learn and support the needs of various legal practice areas, including business litigation, commercial real estate, corporate, municipalities and local agencies, financial restructuring, bankruptcy, and creditors’ rights.
- Perform other administrative tasks and projects as requested by attorneys and management.
- Assist with other duties as needed.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
