Office Manager/ Administrative Assistant

Impiricus • Atlanta, GA

4d • Hybrid

About The Position

The Office Manager/Administrative Assistant is responsible for delivering an exceptional workplace experience while providing flexible administrative support to the Executive Assistant team and executive leadership. This role serves as a trusted operational partner, ensuring the office runs efficiently and providing seamless backup support during Executive Assistant vacations, PTO, and periods of increased business demand. This individual will manage day-to-day Atlanta office operations, coordinate meetings and events, conduct research, support executive initiatives, and contribute to cross-functional projects. The ideal candidate is highly organized, proactive, adaptable, and thrives in a fast-paced, high-growth environment where priorities can shift quickly.

Requirements

• 3+ years of Executive Assistant, Office Manager, or Administrative Operations experience.
• Experience supporting senior leaders in a fast-paced startup or technology environment is preferred.
• Exceptional organizational and time management skills.
• Strong written and verbal communication.
• Ability to manage multiple priorities while maintaining attention to detail.
• High level of professionalism and discretion with confidential information.
• Proficiency with Google Workspace, Slack, Microsoft Office, Zoom, and modern collaboration tools.
• Experience coordinating travel, meetings, and corporate events.

Responsibilities

• Serve as the primary point of contact for daily office operations.
• Maintain a welcoming, organized, and fully functioning office environment.
• Coordinate office vendors, building management, deliveries, and maintenance requests.
• Manage office inventory, supplies, snacks, beverages, and kitchen organization.
• Oversee conference rooms, meeting technology, room scheduling, and office equipment.
• Coordinate new hire workspace setup and onboarding logistics.
• Support employee experience initiatives, celebrations, and office culture.
• Provide secondary administrative support to Executive Assistants across the leadership team.
• Provide vacation, PTO, and backup coverage for Executive Assistants to ensure seamless support for executives.
• Assist with calendar management, scheduling, meeting logistics, and travel coordination if needed.
• Prepare meeting materials, agendas, presentation decks, and executive briefing documents if needed.
• Conduct research for executive requests, vendor evaluations, benchmarking, and special projects.
• Support expense reporting, document preparation, and administrative follow-up.
• Coordinate executive gifts, catering, hospitality, and other executive support requests.
• Manage ad hoc administrative, operational, and cross-functional projects with minimal supervision.
• Partner with Executive Assistants to improve processes, maintain documentation, and ensure continuity of support across the executive team.
• Handle confidential information with professionalism, discretion, and exceptional attention to detail.

Benefits

• Medical, dental, and vision coverage for you and your dependents
• On-demand healthcare concierge
• Pre-tax savings options for healthcare and dependent care
• Monthly employer contributions to HSA (if enrolled in a high-deductible plan)
• 100% paid short- and long-term disability
• Life and AD&D insurance
• Flexible vacation policy
• Paid parental leave to spend time with your newborn, adopted, or foster child (available after 6 months)
• 401(k) with company match

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed