Office Manager/Admin || Contractor

Instawork • San Francisco, CA

21d • $35 - $45 • Onsite

About The Position

Instawork is seeking a passionate and highly motivated Office Manager/Admin to facilitate a smooth transition as they move into their new San Francisco office. This role involves supporting the day-to-day logistics of the office move, coordinating with vendors and building management, and setting up the new space. The position will work closely with People Ops, Workplace/Facilities, and local team leads to ensure a seamless transition with minimal disruption to the business. This is a part-time/contract role for approximately 60-90 days. Hours will vary week to week depending on move-related needs, with heavier hours expected around key move milestones. This is an on-site position based in their San Francisco office.

Requirements

• Proven experience in office management or administration roles.
• Excellent organizational and multitasking skills.
• Strong communication and coordination abilities.
• Attention to detail and problem-solving skills.
• Ability to work independently and handle high-pressure situations.
• Familiarity with office move logistics is a plus.
• Flexible availability to meet the demands of the role, including heavier hours around key move milestones.
• Proficiency in using office software and systems.

Responsibilities

• Coordinate logistics with movers, vendors, and building management for the office move.
• Manage move timeline and checklists, proactively flagging risks or delays.
• Set up and organize the new office space, including furniture, supplies, signage, and seating.
• Serve as the on-site point of contact for movers and vendors on move day(s).
• Manage office supply inventory and ordering as needed.
• Coordinate with IT/Facilities on equipment setup and desk assignments.
• Maintain general office upkeep and organization during the transition period.
• Support local team members with move-related questions and needs.
• Assist with any post-move cleanup, returns, or vendor close-out tasks.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed