Office Manager / Accounting Specialist

800 New Look•Farmington Hills, MI

2d•$58,000 - $63,000•Onsite

About The Position

800 New Look is seeking a dependable, organized, and detail-oriented Office Manager / Accounting Specialist to oversee the day-to-day administrative and accounting functions of our office. This is a hands-on position that supports multiple areas of our roofing and home improvement business, including accounting, insurance billing, payroll, customer service, sales, and production. The ideal candidate is comfortable managing multiple priorities independently and understands the importance of accuracy, organization, and follow-through.

Requirements

Previous experience in office management, bookkeeping, accounting, or a similar administrative/accounting role
Experience with accounts payable and accounts receivable
Strong organizational skills and attention to detail
Ability to manage multiple responsibilities and deadlines
Comfortable working independently and taking ownership of assigned responsibilities
Strong written and verbal communication skills
Professional and helpful when working with customers, employees, vendors, and outside professionals
Comfortable working with accounting software, Microsoft Office, email, and other business systems

Nice To Haves

Payroll and reconciliation experience preferred
Construction, roofing, insurance restoration, or similar industry experience is a plus

Responsibilities

Manage accounts payable (AP) and accounts receivable (AR)
Prepare and make bank deposits
Process customer credit card payments
Perform monthly account and bank reconciliations
Maintain accurate accounting records and supporting documentation
Assist with general bookkeeping and accounting functions
Work with the company's CPA during tax preparation and year-end reporting
Compile and submit required 1099 information to the CPA
Maintain organized financial files and records
Prepare and submit billing to insurance companies
Manage company insurance policies, documentation, renewals, and related administrative needs
Coordinate and complete annual insurance audits
Maintain required insurance records and certificates
Manage payroll processing
Coordinate employee onboarding and required paperwork
Maintain employee records and documentation
Assist with payroll-related reporting and administrative requirements
Maintain day-to-day office organization and administrative operations
Answer and assist customers with billing, project, payment, and general questions
Support the Sales Manager and Production Manager with administrative needs
Maintain office supplies and place orders as needed
Organize, maintain, and file company records and documentation
Assist management with various administrative projects and tasks
Help ensure communication and paperwork flow smoothly between the office, sales, production, customers, vendors, and other business partners