Office / Land Administrator

Maronda Inc. and Subsidiaries•Bridgeville, PA

About The Position

The Office Administrator is an essential part of each local division by keeping the offices running smoothly and by carrying out a range of administrative tasks. The office Administrator ensures that the offices they look after are running effectively on a day-to-day basis. The range of activities include but are not limited to answering phones, managing office deliveries, etc. They are often the ‘go-to’ person at the division as they work closely with many departments and understand how they work.

Requirements

High School Diploma, minimum 2 years office administration experience
Accounting and/or Real Estate experience

Responsibilities

Support the administrative functions of the divisional office team, support the organization's accounting duties, and work alongside sales and production staff.
Maintain all administrative systems and perform receptionist functions greeting customers in professional manner.
Cross train with Sales Admin / Closing Coordinator / Permitting for additional support and/or PTO
Complete weekly Lot Purchase file coordinating advance Title order/HUD submitting file to Region President for final approval.
Manage, track and pay utility bills for homes under construction and model homes.
Oversee administrative process of invoicing, coding and coordinate with corporate AP.
Oversee the process of sales contracts, building permits, and coordination of settlements.
Division liaison to Maronda Inc. corporate relating to ADP timekeeping and PTO.
Assist with setting up vendors and updating pricing in our accounting system.
Assist VP Ops / Division President with operational processes and task.
Assist with event planning as needed for the division.
Mail Management daily
Office Schedule / Calendar
Other duties as assigned.