Office & HR Administrative Assistant - HVAC

Entek LLC • Vancouver, WA

3d • Onsite

About The Position

Entek HVAC is looking for an organized, dependable Office & HR Administrative Assistant to support our team in a fast-paced office environment. This position combines front-office administration and HR support, making it a great opportunity for someone who enjoys working with people, staying organized, and being the person others can rely on.

Requirements

• High school diploma or equivalent.
• 2+ years of administrative, HR support, office coordination, customer service, or related experience.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and follow-through.
• Ability to manage multiple priorities in a fast-paced environment.
• Professional, friendly, and service-oriented attitude.
• Ability to handle confidential information appropriately.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.

Nice To Haves

• Experience with Paylocity, NetSuite, HRIS, or applicant tracking systems is a plus.

Responsibilities

• Welcome employees, visitors, vendors, and customers with a professional and friendly attitude.
• Answer and direct phone calls, emails, and general inquiries.
• Coordinate meetings, events, room reservations, catering, and meeting materials.
• Prepare, edit, proofread, and distribute documents, reports, presentations, and meeting materials.
• Maintain organized files, records, databases, and other company documentation.
• Provide administrative and project support to various departments as needed.
• Provide administrative support for daily HR operations while maintaining confidentiality.
• Assist with employee onboarding and offboarding, including scheduling, paperwork, system updates, and equipment coordination.
• Maintain accurate employee records, personnel files, HRIS data, training records, certifications, benefits information, and other employment documentation.
• Assist with benefits administration, open enrollment, employment verifications, compliance reporting, and HR reports.
• Answer routine employee questions regarding policies, procedures, benefits, and other HR-related matters.
• Support employee engagement, recognition, wellness, training, and company events.
• Prepare reports and maintain HR data for compliance and workforce reporting.
• Handle confidential employee and company information with discretion and professionalism.

Benefits

• Competitive pay based on experience
• Weekly pay
• Medical, dental, vision, life & disability insurance
• 401(k) with a 4% company match when you contribute 6%
• Up to 20 days of PTO based on experience
• Paid holidays
• Opportunity for long-term growth

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED