Office Hospitality Associate / Coordinator – Part-Time

Equity Methods•Scottsdale, AZ

3d•Onsite

About The Position

Equity Methods is seeking a responsive, energetic, and detail-oriented Office Hospitality Coordinator (OHC) to maintain a welcoming, comfortable, and productive environment for employees and guests. The OHC will be responsible for creating excellent first and lasting impressions, contributing to a vibrant in-office culture focused on collaboration, fellowship, and food. This role is crucial for supporting the hard work done for clients by ensuring the office runs smoothly and efficiently. The OHC will handle a variety of tasks, from stocking the breakroom and greeting guests to performing shipping and receiving duties, maintaining office security, and providing general office support. Tactical support for company events, new hire onboarding, and running occasional errands are also key aspects of the role. The position emphasizes monitoring the office for cleanliness and employee experience dimensions, ordering supplies, organizing storage, and remediating facility issues by coordinating with vendors. Confidentiality is also a key requirement.

Requirements

Proactive in noticing issues early on and taking action
Resourceful in formulating solutions
Organized and able to execute across competing priorities
Highly receptive to feedback and interested in continuous improvement
Strong internal client service orientation
Comfortable with technology, including Outlook, Word, Excel, and our conference room systems.
Solid written and verbal communication skills
Able to lift and move 25 pounds and use shelving with ladders
A minimum of 3 years’ experience working in a customer service or administrative capacity

Nice To Haves

Prior experience in the following roles could be a potential fit: receptionist, front desk coordinator, administrative assistant, hospitality coordinator, banquets assistant, guest services, concierge, office coordinator, or similar titles.

Responsibilities

Keep the breakroom stocked and common areas fresh throughout the day.
Greet and welcome guests when they arrive at the office; direct them to the appropriate place.
Perform shipping and receiving duties as needed, such as logging and counting incoming inventory, assembling and shipping packages, and preparing high-volume mailings.
Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
Provide general office support, including light phone work, mail handling, printing and scanning, label and nametag printing, calendar invitations, distributing surveys, and similar duties.
Provide tactical support for internal and external company events, including room scheduling, food orders, arranging tables and chairs, audio/visual, and real-time triaging.
Support new hire onboarding, including sending welcome packages, preparing desks, obtaining and printing photos, coordinating onboarding activities, and more.
Run periodic short errands such as package drop-off at the post office, picking up a catering order, or purchasing last-minute event supplies as needed.
On a daily basis, monitor the office for cleanliness and other employee experience dimensions to drive a superior in-office employee experience.
On a daily basis, monitor all bathrooms for cleanliness, working soap and towel dispensers, etc., and coordinate remediation as needed.
Order office supplies and organize storage closets.
Keep the office clean and tidy.
Protect the organization by keeping confidential information confidential.
Remediate facility issues by coordinating visits with maintenance technicians, janitorial staff, and other vendors.