Office Hospitality Associate / Coordinator – Part-Time

Equity Methods•Scottsdale, AZ

1d•Onsite

About The Position

We are looking to meet a responsive, energetic, and detail-oriented Office Hospitality Coordinator (OHC). This individual will be responsible for keeping the office a welcoming, comfortable, and productive environment for employees and guests. Equity Methods is a national professional services firm serving the accounting and HR executive teams at Fortune 500 companies and beyond. We maintain a vibrant in-office culture focused on collaboration, fellowship, and food, which supports the hard work we do for clients. If you have a knack for hospitality and enjoy creating exquisite first impressions and lasting impressions, then we encourage you to apply.

Requirements

Behavioral qualities that are essential to the role: Proactive in noticing issues early on and taking action, Resourceful in formulating solutions, Organized and able to execute across competing priorities, Highly receptive to feedback and interested in continuous improvement, Strong internal client service orientation.
Comfortable with technology, including Outlook, Word, Excel, and our conference room systems.
Solid written and verbal communication skills
Able to lift and move 25 pounds and use shelving with ladders
A minimum of 3 years’ experience working in a customer service or administrative capacity

Nice To Haves

Candidates with prior experience in the following roles could be a potential fit: receptionist, front desk coordinator, administrative assistant, hospitality coordinator, banquets assistant, guest services, concierge, office coordinator, or similar titles.

Responsibilities

Keep the breakroom stocked and common areas fresh throughout the day.
Greet and welcome guests when they arrive at the office; direct them to the appropriate place.
Perform shipping and receiving duties as needed, such as logging and counting incoming inventory, assembling and shipping packages, and preparing high-volume mailings.
Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
Provide general office support, including light phone work, mail handling, printing and scanning, label and nametag printing, calendar invitations, distributing surveys, and similar duties.
Provide tactical support for internal and external company events, including room scheduling, food orders, arranging tables and chairs, audio/visual, and real-time triaging.
Support new hire onboarding, including sending welcome packages, preparing desks, obtaining and printing photos, coordinating onboarding activities, and more.
Run periodic short errands such as package drop-off at the post office, picking up a catering order, or purchasing last-minute event supplies as needed.
On a daily basis, monitor the office for cleanliness and other employee experience dimensions to drive a superior in-office employee experience.
On a daily basis, monitor all bathrooms for cleanliness, working soap and towel dispensers, etc., and coordinate remediation as needed.
Order office supplies and organize storage closets. Keep the office clean and tidy.
Protect the organization by keeping confidential information confidential.
Remediate facility issues by coordinating visits with maintenance technicians, janitorial staff, and other vendors.