Office Help

TM ASSOCIATES MANAGEMENT INC•Culpeper, VA

10h•Onsite

About The Position

The Office Assistant will receive direction and instruction from the Site Manager and will coordinate their daily activities with that person. This role is responsible for assuring that tenants receive prompt, efficient, courteous, and quality service, including immediate acknowledgement of any complaints and prompt reporting of such to the Site Manager. The goal is to achieve and maintain as close to 100% occupancy as possible. The Office Assistant will also assist the Site Manager with various property management tasks.

Requirements

Possess a valid driver’s license and a driving record acceptable to TMAM for site errands, including trips to banks, stores and other vendors.
Must have access to reliable vehicle transportation for errands from property.
Able to communicate both orally and in writing using English and use of basic arithmetic skills.

Responsibilities

Assuring that the tenants receive prompt, efficient, courteous, and quality service, including immediate acknowledgement of any complaints and prompt reporting of such to the Site Manager.
Achieving and maintaining as close to 100% occupancy as possible.
Assisting Site Manager with regularly inspecting the buildings, grounds and physical appearance of the property, deferred maintenance, and other related data.
Greeting site visitors and residents.
Assisting Site Manager with Rent Collection and Record keeping, including frequent trips to banks.
Assisting Site Manager with maintaining files containing written records of maintenance services, equipment readings, operating manuals, inventory and a library consisting of pertinent data relating to equipment and buildings.
Assisting Site Manager with purchasing needed supplies and equipment, within budget constraints.
Maintaining necessary administrative records of purchases.
Assisting Site Manager with site activities for residents such as special events and recreation activities.
Attending mandatory meetings and seminars.
Performing other duties and responsibilities as assigned by the Site Manager and/or TMAM Management.