Office Finance Manager

HNTB Corporation•Milwaukee, WI

About The Position

The Office Finance Manager works closely with the Office Leader and Office Management Team to execute strategies that achieve office performance goals. The role provides leadership in developing and maintaining best business practices and performance standards across office operations and finance, including operating budgets, forecasting, and analysis of monthly performance against plans and budgets. The manager has overall ownership and fiduciary responsibility for revenue recognition and financial compliance and may manage operating budgets for multiple offices within an Office Leader’s scope. The position leads office financial planning, reporting, revenue recognition, project finance, cash management, contract review, and overhead expense management. It organizes and leads a project finance team, supports staff development, and partners with office leadership, project managers, delivery teams, and finance teams to improve profitability, cash performance, and financial discipline throughout the client and project lifecycle.

Requirements

Bachelor’s degree and 7 years of financial, project accounting/analysis, or related experience.
2 years of project and/or people management or mentoring experience.
In lieu of education, 11 years of relevant experience and 2 years of people management experience.

Nice To Haves

Bachelor’s degree in a relevant field such as Finance, Accounting, Business, or Engineering.
Experience in the architecture/engineering (A/E) industry.
Strong financial analysis and reporting skills.
5 years of people management or mentoring experience.
Executive-level financial presentation and communication skills.

Responsibilities

Partner with office leadership to prepare strategic plans and operating budgets, provide quarterly updates, and evaluate and implement strategic initiatives.
Monitor monthly results, conduct financial analysis, and recommend improvements to office performance.
Initiate or support solutions, profitability enhancements, and process improvements to meet office goals.
Coordinate reporting of performance variances to contribution, earnings, and cash.
Organize and lead an effective project finance team, and recruit, hire, onboard, develop, and retain staff.
Lead career planning and development activities, including goal setting, coaching, performance evaluations, and compensation reviews.
Lead office month-end reporting and revenue recognition activities in accordance with the revenue recognition policy.
Maintain the integrity of financial data and support accurate reporting and forecasting through quality assurance and cost control.
Work with office leadership, project managers, delivery teams, and project finance staff to maintain accurate project backlog, conduct reserve reviews, and prepare reporting and revenue projections.
Provide financial management guidance on contracting, cash management, subcontract management, change management, cost management, and financial controls.
Participate in the pursuit process and use contract-term knowledge to support proposals that optimize project cash and profitability.
Provide analysis, strategic planning, and resources for the firm’s Sophisticated Approach to Cash, including strategies to assess and optimize client profitability.
Participate in office contract reviews and negotiations in accordance with firm processes and policies, and contribute to contracting strategies that improve profitability.
Analyze gross margin performance and review payment and compensation terms to recommend ways to maximize cash performance.
Champion office cash management goals, effective collections, and timely resolution of delinquent billings.
Provide financial forecasting, modeling, and analysis to support standardized business processes and financial discipline throughout the client and project lifecycle.
Act as an office liaison with the cash management organization.
Collaborate with office leadership to achieve budgeted overhead expenses, analyze non-labor overhead adherence, and recommend strategies for managing expenses and maintaining sound business practices.
Perform other duties as assigned.